Department: Academic & Student Affairs
Sub department: Academic Initiatives
Type of Appointment: Unclassified - Administrative/Staff (Grant Funded)
Salary: $44,552 - $54,733
Duties and Responsibilities:
• Provides expertise as a grant administration subject-matter expert in developing effective grant administrative operations.
• Works closely with the Director for Workforce Development Services to develop annual budget and allocate all expenses to appropriate funding sources; reviews financial reports monthly—at a minimum—to monitor and suggest allocation adjustments as needed throughout the year.
• Evaluates the functionality of systems, working cross-functionally throughout the organization to develop processes and procedures to manage infrastructure of internal controls in order to prevent disallowed costs.
• Identifies new opportunities, with respect to operational components, for process improvement, cost savings, and risk mitigation with program staff and the SLCC Accounting Department.
• Serves as liaison for bringing appropriate personnel and resources together for resolution of program/operational issues, e.g. facilitates regular implementation meetings.
• Assists in the development and issuance of administrative guidance to partner agencies on grant related matters.
• Coordinates with One-Stop Operations staff to review and/or revise fiscal reports aligning expenditure activity with outcomes.
• In collaboration with Director and SLCC Accounting Department, reconciles payments and reports for all expenses and reviews drawdown requests to the LWDB #40 finance staff.
• In collaboration with the MIS/Quality Assurance Coordinator and Program Specialist, reviews reports and monitors participant information entered into state database and reconciles vendor invoices with individual participant’s record.
• In collaboration with the MIS/Quality Assurance Coordinator, supports accurate program outcome reporting and ensures follow-up actions are taken as a result of monitoring findings; provides recommendations and needed corrective action procedures to promote accuracy and operational efficiency.
• Reviews participant outcome assessment efforts in planning, collecting data, and reporting dates as they relate to all outcomes—state negotiated levels of performance, eligible training provider outcomes, and workforce development outcomes—to ensure continuous improvement of all systems.
• Provides technical assistance regarding fiscal and operational matters to partner agencies.
• Adheres to applicable federal, state, and local laws, policies, and regulations in order to meet public workforce recruitment and contractual performance goals.
• Responsible and accountable to assigned direct reporting staff and to indirect departmental decisions to include hiring, performance management, and performance review decisions and execution.
• Advises team on technical issues regarding the successful and timely completion of daily work, providing constructive feedback and coaching.
• Ensures staff receive, review, and adhere to all policies issued by the Local Workforce Development Board and Louisiana Workforce Commission.
• Performs other related duties as assigned.
Required Education: Bachelor's degree
Required Experience: 3 to 5 years of relevant experience in program/operational management.
• Personal computer literacy, including effective use of the Internet.
• A high proficiency in Microsoft Office (Word, Excel, and Outlook) with the ability to learn and efficiently utilize various case management software programs (e.g., Louisiana Workforce Hire system and US Workbase software).
• Management experience including supervision of employees, overseeing and coordinating fiscal operations, development of policies and procedures, and applying rules and regulations.
• Successful project management skills and collaborative community and partnership engagement including private sector experience.
• Ability to meet and/or exceed set goals and objectives.
• Strong verbal and written communication skills, as well as public speaking skills.
• Strong interpersonal skills and the ability to work well with One Stop staff, Workforce Development Board members, education providers, economic and workforce development professionals, community representatives, employers, and public officials at all levels.
• Knowledge of the Workforce Innovation and Opportunity Act (WIOA) or its predecessors such as Workforce Investment Act (WIA), Job Training Partnership Act (JTPA), etc.
• All applicants must be able to work occasional over-time and weekend hours.
Required Licenses or Certifications: Active, unencumbered driver's license
Preferred Education: Master's degree in Accounting, Business Management, Public Administration, or related field.
Preferred Experience: 4 to 5 years of relevant experience in grant management.
Passing pre-employment criminal background screen is required as a condition of employment.