College: Louisiana Delta Community College

Department: Chancellor's Office

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities: 

Leadership & Executive Support
● Works closely with the Chancellor on the administrative oversight of the College, often handling matters of a confidential nature.

● Assumes delegated authority in assigned areas to relieve the Chancellor of a variety of administrative matters.

● Coordinates cross-functional projects and strategic initiatives on behalf of the Chancellor’s Office, ensuring timely execution and alignment with organizational goals.

● Monitors institutional priorities and provides timely updates and recommendations to the Chancellor.

● Represents the Chancellor in meetings, interviews, and events, as assigned, with professionalism and institutional knowledge.

● Serves as a liaison between the Chancellor and internal/external stakeholders, including system leadership, elected officials, community partners, and employees.

● In the Chancellor's absence, ensures that requests for action and information are handled appropriately and in a timely manner.

● Supervises support staff or student workers, as appropriate.

Administrative Management
● Provides direct executive support to the Chancellor, including strategic calendar management, meeting preparation, and travel coordination. Proactively maintains the Chancellor's challenging calendar, assessing the urgency of situations, determining appointment priorities, and arranging meetings.

● Develops briefing materials, talking points, and correspondence to support the Chancellor’s engagements and communications.

● Collects and prepares information for use in discussions and meetings with the executive team and external partners.

● Screens correspondence, telephone calls, and visitors, summarizing the content of incoming information to brief the Chancellor and referring matters to the appropriate staff.

● Makes comprehensive travel arrangements for the Chancellor, including scheduling flights, registering for conferences, booking hotels, and filing for reimbursements and ethics reports post-travel.

● Drafts, prepares, proofreads, and edits a wide variety of correspondence, reports, and other materials on behalf of the Chancellor.

Institutional Support
● Coordinates and oversees special projects, events, or compliance activities related to the Chancellor's office.

● Monitors legislative affairs as appropriate and maintains the required reports for the Chancellor as required by state and federal laws.

● Works with vice chancellors and other campus administrators on projects, policies, and procedural matters.

● Assists the Chancellor in administrative activities such as accreditation, new program development, and licensing.

● Performs and supervises administrative support activities such as maintaining complex files and central records, and purchasing supplies and equipment.

● Maintains working knowledge of college issues, policies, and procedures.

● Maintains the Master Policy Binder for the Chancellor's Office and a repository of related college procedures.

● Maintains dependable and consistent attendance to ensure continuity of executive operations.

Required Education: 

● Education: A Bachelor’s degree is required; a Master’s degree is preferred in Business, Public Administration, Higher Education, or a related field.

● Experience: At least 5 years of progressive experience in executive-level support, operations, or strategic project management is required—preferably in higher education or the public sector.

● Skills:
○ Exceptional communication, organizational, and interpersonal skills.

○ Strong oral and written communication skills, including grammar, editing, and professional writing.

○ Proficiency in computer technology and programs, including Microsoft Office and related computer applications.

○ Must be a highly motivated self-starter with excellent organizational skills.

○ Demonstrated ability to manage multiple priorities with grace under pressure.

● Preferred Qualifications:
○ Experience working directly with executive leadership, boards, or public officials.

Familiarity with Louisiana higher education policy and governance structures.

Benefits: As a member of the Louisiana Community and Technical College System, Louisiana Delta Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.