Job Summary: Responsible for providing administrative support to the Office of Human Resources (OHR). This position reports to the Vice President of human resources and organizational development. 

Minimum Qualifications:

Associate's Degree and 3 years experience*
*or an equivalent combination of education and experience.

Licensing Requirements:

Hiring Range: $48,182.00- $60,227.00

Preferred Qualifications:

-Experience with budgeting and PO requests
-Knowledge of banner
-Experience in human resources

Job Specific Task List:

• Coordinates administrative support to the Vice President. Maintains administrative workflow by providing complex, specialized administrative support, researching, implementing cost reductions; developing reporting procedures; manages the executive's schedule; schedules meetings and makes necessary arrangements; oversees the VP’s arrangements and expenses; disseminates communications on behalf of the VP; travels to different HACC locations, as needed. Essential
• Manages office, clerical, reception operations; handles customer inquiries; processes address changes and maintenance for employees and student workers; serves as contact for employment verifications; maintains employee bulletin boards throughout the college, including retention schedule; maintains the "Ask HR" resource account, ensuring timely response within two business days; maintains emeriti email accounts prepares notices of emeriti status per approval by the Board of Trustees. Essential
• Assist Vice Presidents, HR leaders and departments, including Employee relations, Organizational Development, Talent Acquisition, Benefits, HRIS and general human resources by cross-training and performing assigned tasks in each department; research, analyze and recommend solutions; provide administrative support; lead and assist in special projects. Essential
• Facilitates interdepartmental communications between internal and external parties; maintains a thorough understanding of departmental goals, assist VP in monitoring strategic plan, processes, procedures and policies; assists with the development, writing and updating of policies, procedures, methods, and guidelines; assists with coordinating department activities, relaying communications and providing related support. Essential
• Prepares and processes confidential documents, oversees records and confidential files and documentation related, finance, accounting, payroll or personnel issues and tracking confidential employee documentation; develops and prepares appropriate documents and forms to assist with maintenance and purchase requests. maintains records. Essential
• Attends and records minutes at meetings of the Board of Trustees Human Resources Committee, College Compensation Advisory Committee (CCAC), and other committees and task forces as assigned. Essential
• Performs budget preparation, including reviewing previous years' expenditures and estimating financial needs, and new or updated OHROD programs; monitors spending, reallocates funds; monitors budgets with the directors. Coordinates purchases, pays invoices; maintains accurate records; assists in preparations of capital and operating budget. Essential
• Coordinates development and completion of the surveys, data collection, special projects, and serves to preserve records and manage digital content. Essential
• Responsible for coordinating student employment in collaboration with student affairs and payroll. Recruits, develops and manages student employees in the division. Essential
• Assists all OHROD departments, as needed, including performing benefits reconciliation work, auditing data within Banner, Cornerstone, Streamlink/bswift, and healthcare insurance records; assists with onboarding new OHR employees by ordering business cards and name tags; processes electronic personnel action forms (EPAFs) for student workers. Essential
• Promote, support and develop equity, inclusion, and belonging in all OHROD efforts to create a welcoming and inclusive workplace culture. Essential
• Maintains professional knowledge base and seek opportunities to enhance skills and abilities through professional development; seek new areas of responsibility and perform new tasks; recommend process improvements. Essential - (Essential)
• Performs other duties as assigned. - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.