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Transfer Coordinator 119970

Apply now Job no: 494564
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Continuing Education, Office of Undergraduate Admissions

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 119970
Position Title (Classification Title):  Transfer Coordinator 119970
Working Title:  Transfer Coordinator
Job Summary: The Coordinator assists with the transfer admissions process for Continuing Assist and the Continuing Education programs as part of the UWF Transfer Student Center; works with Continuing Education programs new transfer students from recruitment through enrollment; and performs evaluations/articulations for admissions to the University. The incumbent maintains transfer articulation catalog in Banner; determines transferability and applicability of course work to state and university requirements; and researches out-of-state courses to determine equivalencies within the SUS. The Coordinator articulates all international college/university credentials, accelerated methods, and military coursework; interprets and applies admission rules and policies; and advises prospective transfer students and assists them with application process and enrollment related issues, such as departmental information and course work and financial aid/scholarships award packages. The incumbent has the ability to interpret and make decisions based on state and university policies and procedures; determines if applicants qualify for Florida residency as governed by Florida Statutes; and coordinates with the Assistant Director to develop goals and implement strategies for achievement. Recruitment and travel may be required.
Department Office of Undergraduate Admissions
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.
Position Qualifications: Knowledge of policies and procedures as prescribed by the Florida Department of Education and the University of West Florida. Requires background and experience in Admissions and/or Higher Education. Requires knowledge of degree programs, university facilities and services afforded students. Ability to interpret procedures and policies to university deans, directors, departmental chairs, and other authorized personnel and agencies. Ability to interpret transcripts and calculate a GPA for applicants. Requires judgment and discrimination of information about the different educational systems.
Preferred Qualifications Previous experience in a college/university admissions office; previous experience with Banner and Slate.
Essential Functions / Job Duties:
  • 35% - Coordinate transfer articulation processes for third party vendors to ensure their applicants are receiving timely admissions decisions as identified within contract requirements. Process readmission applications. Performs evaluations/articulations for The Learning House transfer applicants to include applicants that have to meet FTIC requirements as well as transfer requirements. This includes the data entry process through final evaluation process for U.S. and international undergraduate students. Calculate Honors (H), Advanced Placement (AP), and International Baccalaureate (IB) and calculating additional points into the GPA as required. Verify institution accreditation and the transferability and level of course work. Research out-of-state college work with issuing institution to locate course descriptions and determine acceptability of transfer credit and applicability toward University requirements. Determine acceptability of transfer credit and applicability toward General Studies, Gordon Rule. Evaluate accelerated method scores and apply credit where appropriate. Verify that credit has not been received through traditional means or duplicated with other accelerated methods. Evaluate military credit and make decisions on which courses to accept based on military recommendations and applicability to degree program. Post decision in Banner as part of the permanent academic record and order appropriate decision letter. Must assure that all admitted students meet Department of Education, Board of Governors, and Universities policies. In addition, determine residency status according to Florida Statutes. - (Essential)
  • 35% - Serve as transfer representative for third party vendors in completing extra duties required to coordinate efforts with vendor for students wishing to enroll in their designated undergraduate programs. Process academic The Learning House files for freshman, transfer and international applicants and prepare for evaluation. Processing duties include: review applications; analyze residency documents and match previously received documents to new files, receive and request transcripts and data enter test scores from official transcripts into the permanent academic record in Banner, if necessary. Apply applicant to Google Docs as necessary for various processes. Compute (manually) high school academic grade point average (GPA) for freshmen and lower division transfers by interpreting various high school transcript formats and grading scales from U.S. and foreign countries. Identify academic courses in the areas of English, Math, Natural Science, Social Science and Foreign Language as outlined in the Florida Counseling for Future Education handbook, designating ensures transcript updates for graduating students are processed/articulated to allow for proper degree auditing. Maintains transfer articulation catalogs in Banner as well as research area schools and their catalog inventory; updates and maintains course information from area transfer schools to ensure all equivalencies are uniform and correct. - (Essential)
  • 30% - Work with department staff that have programs housed under third party vendors to ensure collaboration and coordination of special program requirements. Communicate with parents, prospective students, applicants, and admitted U.S. and international transfer students for The Learning House. In addition, the campus community (e.g.; Deans, Chairs, faculty, advisors, and staff) via office meetings (appointment or walk-ins), scheduled meeting, email, and phone. Communication is to interpret Department of Education rules, Board of Governors regulations, and university policy as it relates to admission and enrollment. Also, to determine the transferability of transfer credit, UWF equivalencies, international college/university credentials, accelerated methods, honors (H), advanced placement (AP), and international baccalaureate (IB), military coursework, university requirements and pre-requisite requirements. Investigate and resolve problems for students, Deans, Chairs, faculty, advisors, and staff including, but not limited to, acceptance and calculation of transferred credit, transcript discrepancies, policy interpretation, and data entry issues for The Learning House program. Recruitment (additional) conversation with, prospective students, applicants, and admitted U.S. and international transfer students. Advise on enrollment related issues such as financial aid/scholarship awards, departmental information and transfer events (orientation and recruitment related). Some travel may be required. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Frequently
  • Stooping: Daily
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Daily
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires a criminal background screen

This position requires fingerprinting

Number of Vacancies 1
Work Hours 8 am - 5 pm, Mon-Fri; occasional nights and weekends
Salary Range $40,000.00
Pay Basis Annually
Preferred Response Date: 10/05/2022
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email

Applications close:

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