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Job no: 495683
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Strategic Planning & Assessment
The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.
Employment based visa sponsorship will NOT be considered for this position.
Position Number: | 127040 |
Position Title (Classification Title): | Executive Specialist, 127040 |
Working Title: | Executive Specialist |
Job Summary: | The incumbent is responsible for providing high level administrative support to divisional leadership. This includes supporting standing committees, technology services, marketing and communication, assessment, and faculty and staff development. Recommends policy and advises divisional leadership regarding interpretations, applications, and implementation of new or revised rules, policies, and procedures. This position will oversee the coordination of meetings, division-wide event planning, and some data reporting efforts in addition to arranging travel and preparing p-card reports for Executive leadership. Serve as primary front-desk reception for the office of the Vice President. Maintains division-wide communications distribution lists and assists with disseminating pertinent information to students, faculty, and staff. Prepares agendas and makes arrangements for committees, special event activities and attends division-wide meetings and various university-wide committee meetings. Assists with development and justification of operating budget requests and approves subsequent expenditures. Performs a variety of highly sensitive and confidential duties and maintains confidential files. |
Department | Strategic Planning & Assessment |
FLSA: | Exempt |
Minimum Qualifications: | A high school diploma and eight years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
Position Qualifications: | Skilled in managing multiple complex and competing tasks. Proficient skill level with computer programs such as Microsoft Office Suite, Adobe Acrobat, and other software. Detail oriented with a strong focus on accuracy. |
Preferred Qualifications | Experience working in higher education. Exceptional customer service, organizational and time management skills. A self-starter with the ability to perform daily tasks and responsibilities with little to no supervision. Strong communication skills, both written and verbal. Experience in handling confidential matters. Experience working in a fast-paced office environment with a highly integrated team. General knowledge of UWF and State policies/regulations regarding budget spending, travel, contract acquisition and purchasing. |
Essential Functions / Job Duties: |
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Physical Demands: |
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Special Requirements or Considerations of the Job: |
This position requires fingerprinting. This position requires a criminal background screen. This position is eligible for veteran's preference. |
Number of Vacancies | 1 |
Work Hours | Monday - Friday, 8am-5pm |
FTE | 1 |
Salary Range | $54,000 - $57,000 |
Pay Basis | Annually |
Closing Date: | 10/7/2024 |
Special Instructions to Applicants: | Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. |
Advertised:
Applications close:
11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514
Monday - Friday
8 a.m. - 5 p.m.