| Position Number: |
108310 |
| Position Title (Classification Title): |
Associate Vice President 108310 |
| Working Title: |
Chief Audit Executive |
| Job Summary: |
The Chief Audit Executive is responsible for developing annual internal audit work plans, performing audits, and conducting management advisory services. Intakes complaints and conducts investigations as necessary. Follows up on audit recommendations. Acts as liaison with external auditors. Serves as staff liaison to the UWF Board of Trustees Audit and Compliance Committee. Must ensure compliance with the Global Internal Audit Standards of the Institute of Internal Auditors. |
| Department |
Internal Auditing |
| FLSA: |
Exempt |
| Minimum Qualifications: |
Masters degree in an appropriate area of specialization and seven years of appropriate Experience; or a bachelors degree in an appropriate area of specialization and nine years of appropriate experience. |
| Position Qualifications: |
In-depth knowledge of accounting theory, internal controls, auditing standards, procedures, and techniques; fund accounting and internal auditing; higher education financial and reporting standards; investigative procedures; auditing IT systems and system designs; management concepts; and the requirements for effective report writing. |
| Preferred Qualifications |
Master's degree in an appropriate area of specialization and seven years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and nine years of appropriate experience. Professional audit leadership experience (Director level or higher) with diverse experience in a public or private college or university, a state or federal agency, an accounting/auditing firm, or within private industry. Professional certification required: CPA-Certified Public Accountant, CIA-Certified Internal Auditor, CFE-Certified Fraud Examiner, and or CISA-Certified Information Systems Auditor. |
| Essential Functions / Job Duties: |
- 75% - Conduct an annual assessment of strategic, operational, financial, reputational, compliance or other risks for the University. Develop a risk-based audit work plan for a two-year period, to be approved by the President and the Board of Trustees Audit & Compliance Committee. Conduct or supervise audit engagements in accordance with the work plan, seeking to complete the work plan by June 30 of each year. Ensure that audit activities conform with the Global Internal Audit Standards of the Institute of Internal Auditors. Conduct periodic follow up on the status of audit recommendations. Maintain a database of follow up activities. - (Essential)
- 2% - Intake complaints from students, staff, faculty, vendors, members of the public, or anonymous hotline complaints. Act as the lead on complaints that potentially meet the requirements to receive Whistle-blower protection under State of Florida law. Work with Human Resources, General Counsel, and the Compliance Officer to determine the proper resolution of hotline complaints. Conduct investigations as deemed necessary. Maintain investigation records. Assist University Police and other law enforcement agencies with criminal or other investigations as required. - (Essential)
- 5% - Offer management advisory services to senior administration and other department heads in alignment with expertise and skills possessed by members of the internal audit staff, for example, reviews of internal controls over new processes or systems. - (Essential)
- 1% - At least every three years review the BOT Audit & Compliance Committee Charter and the Internal Audit department Charter for needed revisions. - (Essential)
- 5% - In all matters, ensure that internal audit activities comply with section 20.055, Florida Statutes, “Agency Inspectors General” and Board of Governors Regulation 4.002 “Chief Audit Executives.” Make special budget requests as necessary to fulfill assigned duties. Ensure that the departmental budget is used to effectively carry out internal audit activities. Periodically review internal written policies and procedures and make revisions as necessary. Maintain a professional audit staff with sufficient knowledge, skills, and experience to carry out their responsibilities. Maintain ongoing and periodic quality assurance activities. Provide for an external quality assurance review every five years, in accordance with the Standards of the Institute of Internal Auditors. Prepare the internal auditing annual report by September 30 of each year. Report on internal audit activities and planning to the UWF Office of Institutional Effectiveness annually. - (Essential)
- 2% - Obtain at least 40 hours of continuing professional development during each fiscal year, as well as any credits required by professional certifications. Ensure that internal auditors receive 40 hours of continuing professional development each year as well. - (Essential)
- 5% - Bring appropriate action items and information items to the quarterly BOT Audit & Compliance Committee Board Meetings, to include at a minimum, internal audit reports issued, Auditor General audit reports issued, audited financial statements performed by independent certified public accounting firms (for direct support organizations, Intercollegiate Athletics, WUWF TV/Radio Station, the Institute of Human and Machine Cognition), the implementation status of audit recommendations, approval of the audit work plan, periodic approval of charters, an annual quality assurance self-assessment, a periodic external quality assurance review, and an update on internal audit activities. Maintain regular communication with the members of the BOT concerning governance, risk management, and internal controls. Request special Full Board of Trustees meetings when required to meet Board of Governors’ deadlines for mandatory audits. - (Essential)
- 1% - Act as the audit liaison with all external auditors. Attend all Auditor General entrance and exit conferences. Monitor the implementation status of all external audit recommendations. - (Essential)
- 1% - Participate on the Risk & Compliance Council, the Athletics Budget Committee, and other UWF committees as assigned by senior administration. Seek participation on other work groups that provide opportunities for input on governance, risk management, and controls. - (Essential)
- 2% - Participate on the State University Audit Council (SUAC) and the Information Technology Audit Council (ITAG). - (Essential)
- 1% - Maintain department memberships in appropriate professional organizations such as the Association of College and University Auditors, the Institute of Internal Auditors, and the Association of Certifies Fraud Examiners. Seek active participation in these groups by attending and planning events, pursuing leadership positions, and encouraging internal audit staff to participate. - (Essential)
|
| Physical Demands: |
- Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
- Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
- Standing: Frequently
- Walking: Daily
- Sitting: Daily
- Reaching with hands and arms: Occasionally
- Climbing or balancing: Never
- Stooping: Occasionally
- Use of hands to handle objects: Daily
- Lifting up to 10lbs: Occasionally
- Lifting up to 25lbs: Never
- Lifting over 25lbs: Never
- Talking as express or exchange of ideas verbally: Daily
- Hearing as perceive sound by ear: Daily
- Vision as distinguish colors & depth: Daily
|
| Special Requirements or Considerations of the Job: |
- This position is responsible for meeting requirements of FS 215.422.
- This position requires a criminal background screen.
- This position requires fingerprinting.
- This position requires licensure, certification, or other qualifications described in the Special Instructions.
|
| Number of Vacancies |
1 |
| Work Hours |
8:00am - 5:00pm |
| FTE |
1.0 |
| Salary Range |
175,000 - 181,000 |
| Pay Basis |
Annually |
| Preferred Response Date: |
January 10, 2025 |
| Special Instructions to Applicants: |
Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu. |
