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Job no: 495655
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Hal Marcus College of Science and Engineering
The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.
Employment based visa sponsorship will NOT be considered for this position.
Position Number: | 125330 |
Position Title (Classification Title): | Administrative Specialist 125330 |
Working Title: | Employment and Travel Specialist |
Job Summary: | Responsible for using the Concur system to prepare all advance travel documents, make all travel reservations, and submit all documents for reimbursement at the conclusion of travel. Travel preparations would be for faculty, staff and students. The position would require a complete understanding of travel and purchasing policies, a background screening, and using a state purchasing credit card. This position will also be responsible for using the PageUp system to generate adjunct and some OPS staff pools for all college departments, send potential candidates a link to the posting, submit offer letters, collect reference checks for applicants, and track process from start to finish. The person will also have other duties as assigned by the Dean's Office. |
Department | COSE Dean's Office |
FLSA: | Non-Exempt |
Minimum Qualifications: | A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
Position Qualifications: | Word processing skills; knowledge of computer software programs, i.e. Word, Excel, Access; knowledge of budget and record keeping procedures. |
Preferred Qualifications | Knowledge of Concur and PageUp systems. Experience in an office setting in higher education. |
Essential Functions / Job Duties: |
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Physical Demands: |
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Special Requirements or Considerations of the Job: |
This position requires fingerprinting. This position requires a criminal background screen. This position is eligible for veteran's preference. |
Number of Vacancies | 1 |
Work Hours | 8:00am-5:00pm |
FTE | 1.0 |
Salary Range | $48,000 - $51,900 |
Pay Basis | Annually |
Closing/Preferred Response Date: | 09/25/2024 |
Special Instructions to Applicants: | Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. |
Advertised:
Applications close:
11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514
Monday - Friday
8 a.m. - 5 p.m.