Job Summary: Responsible for providing administrative support to the Office of Human Resources (OHR). This position reports to the Vice President of human resources and organizational development. 

Minimum Qualifications:

Associate's Degree and 3 years experience*
*or an equivalent combination of education and experience.

Licensing Requirements:

Hiring Range: $48,182.00- $60,227.00

Preferred Qualifications:

-Experience with budgeting and PO requests
-Knowledge of banner
-Experience in human resources

Job Specific Task List:

• Coordinates administrative support to the Vice President. Maintains administrative workflow by providing complex, specialized administrative support, researching, implementing cost reductions; developing reporting procedures; manages the executive's schedule; schedules meetings and makes necessary arrangements; oversees the VP’s arrangements and expenses; disseminates communications on behalf of the VP; travels to different HACC locations, as needed. Essential
• Manages office, clerical, reception operations; handles customer inquiries; processes address changes and maintenance for employees and student workers; serves as contact for employment verifications; maintains employee bulletin boards throughout the college, including retention schedule; maintains the "Ask HR" resource account, ensuring timely response within two business days; maintains emeriti email accounts prepares notices of emeriti status per approval by the Board of Trustees. Essential
• Assist Vice Presidents, HR leaders and departments, including Employee relations, Organizational Development, Talent Acquisition, Benefits, HRIS and general human resources by cross-training and performing assigned tasks in each department; research, analyze and recommend solutions; provide administrative support; lead and assist in special projects. Essential
• Facilitates interdepartmental communications between internal and external parties; maintains a thorough understanding of departmental goals, assist VP in monitoring strategic plan, processes, procedures and policies; assists with the development, writing and updating of policies, procedures, methods, and guidelines; assists with coordinating department activities, relaying communications and providing related support. Essential
• Prepares and processes confidential documents, oversees records and confidential files and documentation related, finance, accounting, payroll or personnel issues and tracking confidential employee documentation; develops and prepares appropriate documents and forms to assist with maintenance and purchase requests. maintains records. Essential
• Attends and records minutes at meetings of the Board of Trustees Human Resources Committee, College Compensation Advisory Committee (CCAC), and other committees and task forces as assigned. Essential
• Performs budget preparation, including reviewing previous years' expenditures and estimating financial needs, and new or updated OHROD programs; monitors spending, reallocates funds; monitors budgets with the directors. Coordinates purchases, pays invoices; maintains accurate records; assists in preparations of capital and operating budget. Essential
• Coordinates development and completion of the surveys, data collection, special projects, and serves to preserve records and manage digital content. Essential
• Responsible for coordinating student employment in collaboration with student affairs and payroll. Recruits, develops and manages student employees in the division. Essential
• Assists all OHROD departments, as needed, including performing benefits reconciliation work, auditing data within Banner, Cornerstone, Streamlink/bswift, and healthcare insurance records; assists with onboarding new OHR employees by ordering business cards and name tags; processes electronic personnel action forms (EPAFs) for student workers. Essential
• Promote, support and develop diversity, equity, inclusion, and belonging in all OHROD efforts to create a welcoming and inclusive workplace culture. Essential
• Maintains professional knowledge base and seek opportunities to enhance skills and abilities through professional development; seek new areas of responsibility and perform new tasks; recommend process improvements. Essential 
• Performs other duties as assigned. - Standard

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Diversity Statement: As an institution of higher education, HACC recognizes its responsibility to maintain an environment that affirms the diversity of people and ideas.

HACC embraces, supports, and actively pursues a policy of inclusiveness that reflects and appreciates the diversity of the community it serves and the world in which we live.

The Board of Trustees and the President lead HACC’s commitment to open access to education, diversity, cultural sensitivity, and equal opportunity in employment. This commitment serves to promote a college-wide environment of collegiality, inclusiveness, respect, and cultural competence.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, diversity and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.