Coordinator I 129900

Job no: 496084
Position type: Staff Full-time
Location: Pensacola - Main Campus
Division/Equivalent: University Advancement Division
School/Unit: University Advancement-V.P.
Categories: University Advancement-V.P.

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The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 129900
Position Title (Classification Title):  Coordinator I 129900
Working Title:  Development Coordinator for Athletics
Job Summary: The coordinator assists with all fundraising efforts related to the Argonaut Athletic Club (AAC) with a primary focus on implementing an annual giving and membership program that acquires, renews and stewards athletic donors. This position reports to the Assistant Vice President, and has a fundraising goal of $250,000.
Department University Advancement-V.P.
FLSA: Exempt
Minimum Qualifications: Bachelor’s degree in an appropriate area of specialization. Four years of direct experience may be substituted for a bachelor’s degree.
Position Qualifications: The candidate must possess strong organizational skills, high interpersonal communication competence (both written and verbal), demonstrated skillfulness in strategic thinking and in cultivation, solicitation, and stewardship activities.

The candidate must have development or sales experience with a collegiate athletics program, institutional advancement and/or related organization and donor/customer constituencies. Proven record of event planning and implementation.

List any additional skills or abilities not covered in the sections above that are required for the position: Responsible for the assurance that all assigned development activities are operated in compliance with institutional, department, conference and NCAA rules and regulations.
Preferred Qualifications Development experience with collegiate athletics program, institutional advancement, sales and/or related organization.

Proven track record of achieving established fundraising/sales goals.

Experience working with multiple constituencies such as annual and major donors, customers, coaches, student-athletes, faculty/staff, alumni, parents, sponsors and other interested parties.

Proven record of event planning and implementation, experience working with donor or sales database as it relates to tracking gifts, verification of annual members, and stewardship activities such as member benefit redemption.

Knowledge and experience with website, email marketing and social media design and usage.
Essential Functions / Job Duties:
  • 50% - Oversee the implementation and management of the Argonaut Athletic Club annual giving program which includes membership drives, team phonathons, special events, faculty/staff campaign, Varsity Club campaign, other special initiatives and football cultivation and fundraising events. Related responsibilities also include the management of the donor database for the Argonaut Athletic Club which includes verification of donor gifts, gift acknowledgement, membership fulfillment, benefits redemption and club benefits. Responsible for achieving established and agreed upon fundraising goals and metrics in relation to fundraising responsibilities. - (Essential)
  • 20% - Renew and add annual donors by identifying, cultivating, soliciting and stewarding annual donors. Manage a portfolio of thirty donor prospects at the lead annual gift level. - (Essential)
  • 20% - Coordinate AAC game day events, hospitality areas and parking plans as well as assist with athletic fundraising events including the Argonaut Athletic Club Donor & Student-Athlete Dinner and Argonaut Athletic Club days. Also assist with all football donor events such as President’s Tailgate, AAC donor events and recognitions, and ticket and parking renewals. Support the Assistant VP with the Sword & Shield Council, major donors, Football Founders, Champions Circle, faculty and staff and other constituencies as needed. - (Essential)
  • 10% - Plan and implement a communication strategy for all athletic donors. These include the AAC website, e-newsletter, social media, and other communications as appropriate. Also provide administrative support to development staff including writing proposals, scheduling, planning and corresponding with donors. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Daily
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

  • This position requires a criminal background screen.

  • This position requires fingerprinting.

  • This position is eligible for veteran's preference.

  • This position requires a valid driver's license.
Number of Vacancies 1
Work Hours 8:00 a.m. - 5:00 p.m.
FTE 1.0
Salary Range $47,267
Pay Basis Annually
Closing  Date: 7/31/2025
Special Instructions to Applicants:

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process.

For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.  

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

 

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Application close: Central Daylight Time

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