UToledo Careers

Title: Program Coordinator - HSC

Department Org: Medical School Admission - 107080

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift:  1

Job Description:

The Program Coordinator has primary responsibility for coordinating all operational aspects of the application process to the College of Medicine and Life Sciences (COMLS) MD program from initial application to matriculation. The coordinator plans and executes events, performs business and support functions for the office, and coordinates information dissemination to prospective applicants, applicants, and internal and external stakeholders. This valued team member will perform at a high level of professionalism in accordance with all accreditation standards, University and College policies, centralized application service requirements, and other mandates to help ensure the integrity of the admissions process in the MD program at The University of Toledo (UToledo).

Minimum Qualifications:

Required Education/Experience/Licensing:
• Bachelor’s degree in education, management, health science, or related field is required.
• Minimum 3 years of administrative support experience, preferably within the UToledo system or other academic systems.
• Experience planning events (both face-to-face and virtual) for groups of various sizes.

Qualifications/Knowledge, Skills & Abilities:
• Highly proficient in advanced features of Microsoft Office products (Word, PowerPoint, Outlook, Excel, etc.), internet use, and web conferencing applications (e.g., WebEx, Zoom).
• Ability to work with multiple internal offices and external vendors to plan and execute events and special programming of various sizes.
• High proficiency with student information systems (e.g., Banner), course management systems (e.g., Blackboard) and document management systems (e.g., ApplicationXtender).
• Highly organized, demonstrating an exceptional ability to execute multiple, complex, high-priority tasks to meet strict deadlines.
• Self-directed and detail-oriented, demonstrating an exceptional ability execute tasks with minimal supervision at a high level of precision.
• Frequent regional travel (e.g., between UToledo campuses, throughout the greater Toledo area, to college campuses within approximately 3 hours travel distance) by automobile required. Occasional national travel may also be required.
• May include occasional lifting of boxes and other items up to 20 lbs.

Required Communication and other skills:
• Excellent interpersonal communication skills, including the ability to interact effectively with people from diverse backgrounds in a culturally competent manner.
• Excellent written communication skills, including proper English language usage, grammar, punctuation, and spelling.
• Highest levels of confidentiality and discretion in daily interactions with University stakeholders, applicants/prospective applicants, and others with regard to application data and information
• Superior professionalism in all collaborations with University and community stakeholders

Preferred Qualifications:

Preferred Qualifications:
• Experience with OmniUpdate or other web content management system and Concur or other purchasing card accounting system.
• Extensive knowledge of student recruitment practices.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.