College: South Louisiana Community College

Department: Administration & Finance

Sub department: Accounting

Type of Appointment: Unclassified - Administrative/Staff

Salary: 47,100.00 - 55,800.00

Duties and Responsibilities: Work Habits: 40%
• Understand and interpret State of Louisiana Purchasing regulations. Provides oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to staff and vendors.
• Manage multiple, complex projects and assignments in consultative, efficient, and effective manner.
• Work independently with minimal supervision and remain organized in a fast-paced environment.

Behavioral Standards: 20%
• Understand and interpret State of Louisiana Purchasing regulations. Provides oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to staff and vendors.
• Coordinates the monthly reconciliation of open purchase orders with the receiving and accounts payable departments. Follows up on all purchase orders not received within 30 days. Issues and distributes change order and cancellation notices to vendors and appropriate staff. Prepares change orders to cancel items in Banner that have been returned or cancelled. Cancels all encumbrances in Banner at the end of fiscal year.

Institutional Support: 20%
• Coordinates the purchasing tasks to buy a variety of services and commodities or types of commodities. Analyzes requests for purchases; determines proper method of procurement; prepares specifications and reviews complete bids and proposals for compliance with statutory regulatory requirements.
• Establishes and maintains records of purchasing transactions; establishes and maintains files of qualified vendors and procurement policies and procedures.
• Purchases supplies and equipment not requiring bidding, selects qualified bidders, and prepares purchase orders.
• Discusses and documents defective or unacceptable goods or service with vendors and others to determine source of trouble and take corrective action. Coordinates return of merchandise and refusal of services.
• Assists with contract development, management and monitoring.

Team Relations: 20%
• Establishes and maintains records of purchasing transactions; establishes and maintains files of qualified vendors and procurement policies and procedures.
• Provides supporting documentation to the accounts payable department.
• Coordinates the monthly reconciliation of open purchase orders with the receiving and accounts payable departments. Follows up on all purchase orders not received within 30 days. Issues and distributes change order and cancellation notices to vendors and appropriate staff. Prepares change orders to cancel items in Banner that have been returned or cancelled. Cancels all encumbrances in Banner at the end of fiscal year.
• Assists with contract development, management and monitoring.
• Perform accounting functions as needed.
• Performs other duties as assigned.

Other duties as assigned.

Required Education: 

• Associate’s degree or degree substitution.

Required Experience: 

• Four years of relevant experience required

Required Knowledge, Skills and Abilities:

• Job-specific Skills: Ability to prioritize and handle multiple priorities in a fast-paced environment. Detail oriented; high degree of accuracy. Able to meet deadlines. Excellent oral and written communication skills. Excellent organizational and analytical skills. Ability to be an effective team member and display initiative. Proficient with MS Word, Excel and Outlook.

• Language Skills: Ability to read and understand general business periodicals or governmental regulations. Ability to write reports, business correspondence/emails, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must be able to demonstrate the proven abilities of intellectual reasoning, power of persuasion, and consistent dedication to the position. Ability to provide excellent customer service in person, by email and by phone.

• Computer Skills: Proficient in the use of Microsoft Office Outlook and Excel. Basic knowledge of Microsoft Office PowerPoint and Word. Ability to learn to operate College-specific software and applications.

• Certificates, Licenses, Registrations: Criminal Background Clearance.

Benefits: 

As a member of the Louisiana Community and Technical College System, South Louisiana Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. South Louisiana Community College is an equal opportunity/equal access employer. South Louisiana Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.