College: Louisiana Delta Community College

Department: Enrollment Management

Sub department: Financial Aid

Type of Appointment: Unclassified - Administrative/Staff

Duties and Responsibilities:

 • Perform monthly reconciliation of federal, state, and institutional financial aid programs between the Office of Financial Aid, Student Accounts, and Accounting.
• Ensure funds disbursed through the student information system (SIS) match records in COD (Common Origination and Disbursement), G5, NSLDS, and other external systems.
• Identify, research, and resolve discrepancies in financial aid awards, disbursements, and drawdowns.
• Monitor awards to ensure compliance with federal and state regulations.
• Maintain accurate audit trails and prepare reports for internal and external audits.
• Serve as a liaison between the Office of Financial Aid, Student Accounts, Accounting, state and federal agencies regarding reconciliation processes.
• Communicate with federal and state agencies as needed to resolve funding or reporting issues.
• Provide guidance and training to financial aid staff on reconciliation policies and procedures.
• Generate monthly, quarterly, and year-end reconciliation reports.
• Maintain documentation of reconciliation processes for compliance and continuity.
• Assist with reporting requirements to the Department of Education, state agencies, and accrediting bodies.
• Monitor and update financial aid system records to ensure accuracy in student accounts.
• Develop and recommend process improvements to increase efficiency and accuracy.
• Ensure timely release of student aid refunds by coordinating reconciled funds with Student Accounts.
• Support resolution of student account issues related to financial aid disbursements.
• Assist in year-end closeout of federal and state programs.
• Manage and reconcile Federal Work-Study program
• Assist with M. J. Foster awarding, processing, billing, and reconciliation
• Assist students with Financial Aid advising and processing
• Other duties assigned by the Director of Financial Aid

Required Education:

 • Bachelor’s degree in Accounting, Finance, Business Administration, Higher Education, or a related field required.
• Master’s degree preferred

Required Experience:

 • 2–4 years of experience in financial aid, accounting, student financial services, or related areas.
• Direct experience with Title IV aid reconciliation and financial aid fund management is highly preferred.
• Experience working with federal, state, and institutional financial aid programs.
• Familiarity with audit processes and compliance requirements in a higher education setting.
• In-depth understanding of federal and state financial aid regulations, particularly concerning reconciliation and disbursement.
• Strong analytical and reconciliation skills; attention to detail is critical.
• Ability to work with cross-functional departments such as Finance, Student Accounts, and Registrar’s Office.
• Strong Excel skills (pivot tables, VLOOKUPs, etc.) and familiarity with financial reporting tools.
• Excellent communication and organizational skills.
• Ability to manage deadlines and complex processes with minimal supervision.
• Commitment to confidentiality and data security standards.

Benefits: As a member of the Louisiana Community and Technical College System, Louisiana Delta Community College has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. Louisiana Delta Community College is an equal opportunity/equal access employer. Louisiana Delta Community College is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.