College: SOWELA

Department: Finance

Sub department: Business Office

Type of Appointment: Full time - Regular

Salary: Start of $14.42 per hour with actual offer based on experience and education

Duties and Responsibilities: • Perform thorough review of all travel requests and reimbursement claims for compliance with all policies and regulations prior to processing for authorization to travel and payment of expenses.
• Serve as primary cardholder for College’s Travel Card program. Facilitate requests for approved business travel and compliance with Bank of America WORKS travel card program.
• Process vendor invoices for payment in accordance with College, State and other applicable policies and procedures including business purpose, appropriate use of funds, correct coding, available funds, and proper supporting documentation.
• Communicate with university suppliers pertaining to the payment of invoices.
• Maintain a current, in-depth knowledge of all regulations applicable to travel and must collaborate with the Facilities department to ensure that SOWELA complies with all state vehicle usage regulations.
• Interpret Louisiana Division of Administration policies and procedures and provide information to staff and faculty on travel/purchasing policies and procedures, consulting with the Louisiana Division of Administration Travel and Procurement offices as necessary.
• Communicate effectively with faculty, staff, and student travelers to request required documentation and justification for reimbursements.
• Monitor and maintain personnel information in online travel request/reimbursement system, Chrome River
• Assist in development of training materials and conduct training sessions for campus departmental personnel.

Required Education: Associate degree in accounting or related business field

Required Experience: One year of experience in accounting, accounts payable, auditing, or other detailed administrative experience

Required Knowledge, Skills and Abilities: • Outstanding organizational and time-management skills, and the ability to manage multiple complex projects simultaneously.
• Proficiency in MS Office Suite, particularly Outlook, Word, and Excel, with the ability to quickly learn and use new software programs with minimal supervision and training.
• Ability to work effectively within a team environment as well as independently.
• Excellent people skills and the ability to communicate effectively and work collaboratively with diverse groups of faculty, staff, students, and vendors.
• Excellent analytical skills and the ability to resolve problems creatively, using sound judgement while staying within policies.
• Attention to detail, ability to process and follow complex verbal instructions, and commitment to quality of output.
• Ability to perform the essential duties of the position within time constraints and through multiple interruptions.
• Ability to be forward thinking and anticipate problems and solutions.

Required Licenses or Certifications: 

Preferred Education: Bachelor’s degree in accounting or related business field

Preferred Experience: Previous experience in expense reimbursement and higher education

Preferred Knowledge, Skills and Abilities: 

Benefits: As a member of the Louisiana Community and Technical College System, SOWELA has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. SOWELA is an equal opportunity/equal access employer. SOWELA is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.