College: SOWELA

Department: Academic Affairs

Sub department: School of Transportation & Applied Technology

Type of Appointment: Unclassified - Administrative/Staff

Salary: Start of $15.25 per hour with actual offer based on experience and education

Duties and Responsibilities: • Maintain knowledge of the general College policies and procedures
• Maintain knowledge of current recruitment and admissions policies and procedures
• Provide information to students in a professional and respectful manner regarding the admissions process and application policies and procedures
• Promptly, accurately, and professionally respond to student inquiries and questions
• Assist with student advising
• Develop and maintain a close working relationship with individuals, departments, and organizations on campus as well as various constituencies off-campus, including secondary school officials as it relates to the Transportation and Applied Technology
• Assist with Advisory Committee Meetings
• Assist with the Maintenance of the Flying Tigers Portal – Syllabi, Advisory Committee Minutes, and other pertinent School information
• Maintain confidentiality of records and information (FERPA Compliance) for the School of Transportation and Applied Technology
• Responsible for maintaining confidential information on all School of Transportation and Applied Technology students
• Maintain files accurately, in paper and in software programs (such as Banner and Microsoft Office programs) for the School of Transportation and Applied Technology
• File records of students and instructors within the School of Transportation and Applied Technology for up to 2 years
• Maintain an annual list of student industry-based certifications
• Develop and produce type-written letters, memorandums, and other correspondence for the School of Transportation and Applied Technology
• Prepare and maintain the School of Transportation and Applied Technology schedules and documents
• Write and maintain requisitions for the School of Transportation and Applied Technology.
• Take minutes for School Meetings and post them in the Flying Tigers Portal
• Design and prepare flyers, forms and other materials for the School of Transportation and Applied Technology use
• Responsible for maintaining a calendar as directed; screening phone calls; proofreading, editing, and typing the School of Transportation and Applied Technology reports
• Assist is compiling information for Faculty Workload, Faculty Roster, and Faculty English Proficiency
• Assists Program Coordinators with class schedule building
• Assists Program Coordinators and faculty with travel requisitions
• Check and deliver mail for the School of Transportation and Applied Technology
• Maintain an inventory of equipment and supplies for the School of Transportation and Applied Technology
• Performs other duties as assigned by the Dean or his/her designee

Required Education: • Associate degree with a minimum of three years of experience

Required Experience: Three years relevant experience.

Required Knowledge, Skills and Abilities: • Proven organizational skills
• Skills in managing an office environment
• Proven ability to present a positive image for the college, maintain professional demeanor, provide effective customer service, and make good decisions
• Ability to communicate clearly and effectively, both orally and written, at all levels.
• Ability to make independent decisions that demonstrate good judgment
• Use a computer for composing, storing, and retrieving information
• Communicate clearly and concisely, both verbally and in writing
• Perform basic mathematical computations needed to complete assignments
• Read and interpret computer printouts and numerical data which may be in very small print
• Plan, organize, and prioritize job duties in order to meet deadlines
• Reach, stoop, kneel, and crouch as required for filing and storage of office supplies and other work-related equipment
• Lift and move items weighing up to 20 pounds
• Work a regular Monday through Friday schedule of eight hours per day and occasional weekends and overtime as may be required

Required Licenses or Certifications: 

Preferred Education: • Bachelor’s Degree

Preferred Experience: Three years of similar experience at an LCTCS college or other higher education institution.
Proficiency in the Microsoft Office Suite

Preferred Knowledge, Skills and Abilities: 

Benefits: As a member of the Louisiana Community and Technical College System, SOWELA has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Passing pre-employment criminal background screen is required as a condition of employment. SOWELA is an equal opportunity/equal access employer. SOWELA is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.