All applicants are required to submit the following materials:

1.  Résumé

2.  Two Writing Samples (The samples must have been written within the last 12 months, and they must be dated. If you do not have any within that time period, we suggest you write them.)

3.  College Transcripts (if applicable)

Incomplete application materials and those that do not follow these directions will not be considered.

Interview Process

The interview process for this position will consist of three phases. Applicants who complete the application process and meet the position minimum requirements will be invited to interview in phase 1. Candidates will be notified of their status after each phase to confirm if they are moving forward in the selection process. 

Phase 1: 30-minute interview with the search committee

Phase 2: 30-minute interview with the search committee (different questions will be asked), 30-minute written exercise; 30-minute presentation with the Office of College Advancement team 

Phase 3: 30-minute interview with the vice president of college advancement

Job Summary: Provides administrative support to the Office of College Advancement. This position is responsible for performing highly confidential data entry, handling admissions-related phone calls, preparing reports, preparing and proofing original correspondence, performing basic accounting functions, assisting with on-boarding new hires and conducting moderately complex research. 

Minimum Qualifications:

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.

Hiring Range: $44,213-$55,267

Preferred Qualifications:

- Experience with taking meeting minutes, scheduling meetings, performing data entry and creating reports Or willingness to learn
- Demonstrated experience in event planning and project management  Or willingness to learn
- Demonstrated knowledge in creating surveys, online forms, purchase orders and budget transfers Or willingness to learn

Job Specific Task List:

• Provides administrative support by assisting with the onboarding of new team members, processing personnel transactions (EPAFs), scheduling meetings (Zoom or in-person), webinars, performing data entry and creating reports; submits work orders and system access requests; attends meetings and participates as a scribe - (Essential)
• Maintains divisions' invoices, purchase orders, requisitions, professional development travel and training arrangements; prepares budgets; purchases office supplies; handles HACC Foundation monthly budget transfers; process OCA and HACC Foundation mail - (Essential)
• Assists with admissions-related paperwork for future students; handles large volume of incoming admissions-related calls daily - (Essential)
• Plans OCA team retreats, weekly team meetings; updates OCA team guide - (Essential)
• Manages SendOutCards program; manages ReleaseForm email account; records and processes story bank submissions - (Essential)
• Creates and manages Cognito forms for the division; processes name badge requests for the College; creates and manages Google sites - (Essential)
• Prepares, processes and maintains organization and confidentiality of electronic and paper records and documents; utilizes online tools and electronic forms to facilitate work-flow processes; generates reports for the division. - (Essential)
• Assists with tasks from the executive assistant, department annual calendars, tuition giveaways, Alumni Association - (Essential)
• Handles HACC Foundation-related projects - (Essential)
• Monitor internal workflows and recommend and implement process improvements - (Essential)
• Create and review internal and external communications to ensure clarity and consistency - (Essential)
• Update administrative policies and procedures in collaboration with leadership - (Essential)
• Manages the HACC Foundation portal - (Essential)
• Handles the logistics for all HACC Foundation Board and committee meetings - (Essential)
• Implements HACC Foundation annual calendar and checklists - (Essential)
• Handles other duties as assigned - (Standard)

Job Type: Full Time 12 Month

If part time, hours per week: N/A

About Us: www.hacc.edu

Our Purpose: Learning for all; learning for life.

Our Core Values: A Circle of Caring

Caring by Creating Our Future Together

• We work together to shape and build our preferred future.
• We encourage and celebrate creativity and innovation.
• We set high goals and strive to achieve them.
• We strive to provide exceptional service to all who help shape our future.

Caring for Each Other

• We are gateways to student success and opportunity.
• We promote respect, collegiality, and equity-mindedness in all we say and do.
• We nurture awareness and cultural sensitivity to create a climate of trust.
• We are growth-minded, believing that each of us is capable of learning, developing and growing to support our mission.

Caring by Doing What is Right

• We are honest and hold each other and ourselves to the highest ethical standards.
• We provide the most accurate information available in all communications.
• We are transparent about our decisions as individuals and teams.
• We embrace broad engagement in the shared governance process.