UToledo Careers

Title: Administrative Assistant 1

Department Org: Medicine - 107570

Employee Classification: B1 - Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC C

Shift:  1

Job Description:

Under general supervision will provide all aspects of secretarial support. Works directly with physicians to ensure smooth division operations.

Minimum Qualifications:

1. High School Diploma or Equivalent required.
2. Experience with medical terminology.
3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.
4. Excellent interpersonal skills so as to work appropriately with physicians, nurses, administration and ancillary personnel.
5. Mastery of accepted general office practices and knowledge of protocols unique to the division. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask.
6. Must have advanced knowledge of word processing concepts, spreadsheet programs, and databases (Word, Excel, Power Point, and Access).
7. Must be proficient in medical transcription.
8. Minimum of two year experience in a medical office setting.

Preferred Qualifications:

Ability to prepare research grant applications, abstracts, as well as manuscript preparation and editing.
Advanced knowledge of Outlook and Vision preferred.
Experience working with medical students and residents preferred.
Experience using Epic preferred.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity, affirmative action employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from women, minorities, individuals with disabilities, dual-career professionals and covered veterans.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact the HR Compliance at  hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30AM and 5:00PM or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the Main Campus of the University of Toledo.