Careers | University of West Florida

Coordinator II 119540

Apply now Job no: 495961
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Controller's Office

The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number:	119540
Position Title (Classification Title):	Coordinator II 119540
Working Title:	Budget Coordinator II
Job Summary:	Responsible for providing professional accounting and administrative services for the Budget & Financial Planning Office. This function includes: (1) Research, analysis, and reconciliation of various financial data, (2) preparing reports and working papers as assigned , (3) on-going monitoring and interpretation of budget and financial data, (4) working with Operating Budget, Salary Category Detail and Expenditure files submitted to Tallahassee, (5) reviewing, approving, and/or denying all electronic budget transfers, (6) responsible for budget training to campus users, (7) chart of accounts and related account maintenance, (8) working with the Finance and Human Resource modules in Banner, and (9) reviewing and approving action sheets.
Department	Controller's Office
FLSA:	Exempt
Minimum Qualifications:	Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.
Position Qualifications:	Accounting principles, GASB statements, Florida Statutes, applicable Board of Governor's Regulations, University policies and procedures, internal and external reporting requirements, Advanced Microsoft Excel and Access, web site development, Banner SunGard, Tableau Business Intelligence Software (including publishing Tableau data sources and dashboards), State University Database System (SUDS) web system, Customer Information Control System (CICS-local) and other pertinent software packages as they are available.
Preferred Qualifications	State governmental accounting experience. Master's degree in accounting with one year of financial and/or budgetary experience or bachelor's degree in accounting with two years of financial and/or budgetary experience. Tableau data software application experience. Advanced Microsoft Excel and Access experience. Working experience with Banner SunGard. HTML experience.
Essential Functions / Job Duties:	50% - Research, analysis, reconciliation, and detailed reporting as directed by and for the University Budget Director, Chief Budget Officer/Associate Vice President, other senior management, and other reporting areas. Examples of research and analysis include Summer Term, Negative Expenses, Academic Affairs Budget Balances, and Emerald Coast. - (Essential) 20% - Prepares financial reports needed for the Budget and Financial Planning office. Provides financial support for all funds except Sponsored & Research funds to include periodic review and monitoring of financial data for budget deficits and incorrect budget categories, chart of accounts maintenance, and crossover tables for all accounting codes needed. This includes working with the appropriate individuals and departments to solve problems and issues. Examples of financial reports needed are: Administrative Overhead, Board of Trustees, Financial Plans, Initial Budget Allocations, Budget Deficits, Year-End balances, and Operating Budget, Salary Category Detail, and Expenditure Analysis files for the Board of Governors (BOG). - (Essential) 15% - Responsible for the reviewing, approving, and/or denying of all electronic budget transfers for all funds except those of Sponsored & Research funds. Responsible for the development of Banner training and training of campus users on the budget features in Banner. Working with campus users to assure that budget transfers are recorded properly and timely. Maintaining the action sheet log and scan files. Reviewing and approving action sheets. Recording budget for each university position in the appropriate screens in the Human Resource module in Banner. - (Essential) 5% - Other duties as assigned such as cross training, assistance as needed in meeting the mission of the Budget & Financial Planning Office, and special projects. Actively serve as an ambassador of the Budget & Financial Planning office through service to the campus and community. Anticipates and adapts to technological advances; seeks opportunities for continuous learning. Enhances personal knowledge, skills, and abilities while seeking and acting upon performance feedback. - (Essential) 10% - Identify the reporting needs of the Budget & Financial Planning office and campus users. Work with the Information Technology department to create new reports to be placed within Information Navigator. - (Essential)
Physical Demands:	Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility. Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup. Standing: Daily Walking: Daily Sitting: Daily Reaching with hands and arms: Daily Climbing or balancing: Occasionally Stooping: Occasionally Use of hands to handle objects: Daily Lifting up to 10lbs: Frequently Lifting up to 25lbs: Never Lifting over 25lbs: Never Talking as express or exchange of ideas verbally: Daily Hearing as perceive sound by ear: Daily Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:	This position requires a criminal background screen. This position requires fingerprinting.
Number of Vacancies	1
Work Hours	8:00am-5:00pm
FTE	1.0
Salary Range	$55,000 - $58,000
Pay Basis	Annually
Preferred Response Date:	4/15/2025
Special Instructions to Applicants:	Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

Advertised: March 25, 2025
Applications close:

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Position	Location	Closes
Coordinator II 119540	Pensacola - Main Campus
Responsible for providing professional accounting and administrative services for the Budget & Financial Planning Office. This function includes: (1) Research, analysis, and reconciliation of various financial data, (2) preparing reports and working papers as assigned , (3) on-going monitoring and interpretation of budget and financial data, (4) working with Operating Budget, Salary Category Detail and Expenditure files submitted to Tallahassee, (5) reviewing, approving, and/or denying all electronic budget transfers, (6) responsible for budget training to campus users, (7) chart of accounts and related account maintenance, (8) working with the Finance and Human Resource modules in Banner, and (9) reviewing and approving action sheets.

Position	Location	Closes
Coordinator II 119540	Pensacola - Main Campus
Responsible for providing professional accounting and administrative services for the Budget & Financial Planning Office. This function includes: (1) Research, analysis, and reconciliation of various financial data, (2) preparing reports and working papers as assigned , (3) on-going monitoring and interpretation of budget and financial data, (4) working with Operating Budget, Salary Category Detail and Expenditure files submitted to Tallahassee, (5) reviewing, approving, and/or denying all electronic budget transfers, (6) responsible for budget training to campus users, (7) chart of accounts and related account maintenance, (8) working with the Finance and Human Resource modules in Banner, and (9) reviewing and approving action sheets.

Human Resources

11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514

850.474.2694 Main
jobs@uwf.edu

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Monday - Friday
8 a.m. - 5 p.m.

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