Careers | University of West Florida

Coordinator II 104930

Apply now Job no: 495951
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Controller's Office

The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Title (Classification Title):	Coordinator II 104930
Working Title:	Coordinator II
Job Summary:	Assists in the timely processing of electronic payroll action sheets & related documents for bi-weekly payroll. Responsibility for Non-Resident Alien (NRA) & Resident Alien (RA) payroll related matters. Preparation of files and payments for insurance, retirement, taxes and other related payroll deductions. Responsible for oversight of the payroll section in the absence of the payroll manager. Assists with special projects and other tasks as needed. Review information on electronic personnel action forms for accurate set-up in Banner HR/Payroll system prior to bi-weekly payroll processing. Inputs supplemental payments for employees in Banner HR/Payroll system. Set up employee deductions. Process and reconcile leave payouts. Responsible for Quarterly federal and state filings (941, Unemployment and BLS). Assist with year end payroll tasks. Assist with special projects and other tasks as needed.
Department	Controller's Office
FLSA:	Exempt
Minimum Qualifications:	Bachelor's degree in appropriate area of specialization and three years of accounting/payroll experience. Knowledge of software such as Microsoft Office, Adobe.
Position Qualifications:	Knowledge of accounting principles and procedures, internal controls, payroll procedures, IRS regulations governing W-4s, W-2s and Federal Income tax withholding; rules governing deductions and garnishments; State of Florida laws, rules, and regulations; office policies / procedures, and UWF organization and structure and deadlines. Knowledge of software such as Microsoft Office, Adobe, Google Suite. Experience using an ERP system.
Preferred Qualifications	Master's Degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and three years of payroll experience. Experience with Banner HR/Payroll ERP systems. CPP preferred.
Essential Functions / Job Duties:	60% - Timely and accurate processing of action sheets & related documents for payroll using the Banner HR/Payroll system. Some of the more common actions include changes to wage rates, taxes & deductions, and direct deposit setup/changes. In addition, proper processing is required for refunds, retroactive payments, adjustments, effort/recap forms, and payroll history transfers. Reviewing payroll exception reports prior to payroll processing to ensure accurate tax and deduction setup for employees. Processing leave payouts according to tax shelter instructions. Preparing and processing necessary journal entries, direct payment forms and cash reimbursements to cover payroll expenses. Uploading documents to document imaging system. Assist with W-2 processing, testing year-end Banner tax updates and testing periodic Banner updates. Performs other duties as assigned by the Payroll Manager. - (Essential) 20% - Responsible for Non-Resident Alien (NRA) & Resident Alien (RA) payroll related matters. This activity requires knowledge of NRA and RA issues affecting payroll and the ability to conduct and apply the research related thereto. In addition, NRA/RA activity requires the knowledge, skill and ability to operate Windstar software through accurate inputs, interpretation and application of software results and maintenance of a current employee database of those inputs / results. Further, FICA applicability and tax treaty benefits must be determined for each employee with the results processed into the UWF payroll system. - (Essential) 10% - Preparation and submission of files and payments for payroll vendor deductions, payroll taxes, and quarterly returns. Coordinating adjustments, corrections, and changes to bi-weekly files with ITS and Human Resources. Assist in other areas of state and federal tax reporting as required. - (Essential) 5% - Maintain and update procedures manual for tasks related to this position. - (Essential) 5% - Responsible for oversight of the payroll section in the absence of the payroll manager. - (Essential)
Physical Demands:	Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility. Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup. Standing: Occasionally Walking: Occasionally Sitting: Daily Reaching with hands and arms: Daily Climbing or balancing: Never Stooping: Occasionally Use of hands to handle objects: Daily Lifting up to 10lbs: Occasionally Lifting up to 25lbs: Occasionally Lifting over 25lbs: Never Talking as express or exchange of ideas verbally: Daily Hearing as perceive sound by ear: Daily Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:	This position requires a criminal background screen. This position requires fingerprinting.
Number of Vacancies	1
Work Hours	8:00am-5:00pm
FTE	1.0
Salary Range	$55,000 - $60,000
Pay Basis	Annually
Preferred Response Date:	03/31/2025
Special Instructions to Applicants:	Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

Advertised: March 17, 2025
Applications close:

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Position	Location	Closes
Coordinator II 104930	Pensacola - Main Campus
Assists in the timely processing of electronic payroll action sheets & related documents for bi-weekly payroll. Responsibility for Non-Resident Alien (NRA) & Resident Alien (RA) payroll related matters. Preparation of files and payments for insurance, retirement, taxes and other related payroll deductions. Responsible for oversight of the payroll section in the absence of the payroll manager. Assists with special projects and other tasks as needed. Review information on electronic personnel action forms for accurate set-up in Banner HR/Payroll system prior to bi-weekly payroll processing. Inputs supplemental payments for employees in Banner HR/Payroll system. Set up employee deductions. Process and reconcile leave payouts. Responsible for Quarterly federal and state filings (941, Unemployment and BLS). Assist with year end payroll tasks. Assist with special projects and other tasks as needed.

Position	Location	Closes
Coordinator II 104930	Pensacola - Main Campus
Assists in the timely processing of electronic payroll action sheets & related documents for bi-weekly payroll. Responsibility for Non-Resident Alien (NRA) & Resident Alien (RA) payroll related matters. Preparation of files and payments for insurance, retirement, taxes and other related payroll deductions. Responsible for oversight of the payroll section in the absence of the payroll manager. Assists with special projects and other tasks as needed. Review information on electronic personnel action forms for accurate set-up in Banner HR/Payroll system prior to bi-weekly payroll processing. Inputs supplemental payments for employees in Banner HR/Payroll system. Set up employee deductions. Process and reconcile leave payouts. Responsible for Quarterly federal and state filings (941, Unemployment and BLS). Assist with year end payroll tasks. Assist with special projects and other tasks as needed.

Human Resources

11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514

850.474.2694 Main
jobs@uwf.edu

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Monday - Friday
8 a.m. - 5 p.m.

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