Careers | University of West Florida

Coordinator II 127450

Apply now Job no: 495912
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: International Affairs

The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.

Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850.474.2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Title (Classification Title):	Coordinator II 127450
Working Title:	Study Abroad Coordinator
Job Summary:	This position is responsible for the planning, development, implementation and evaluation of efforts to address the needs related to student and faculty mobility for faculty-led programs, including faculty-led initiatives, reciprocal student exchange programs, and study abroad through third-party providers. This role plays a crucial part in advancing the university’s internationalization efforts by promoting and managing study abroad programs as a high-impact educational practice. This position requires comprehensive oversight of risk management strategies - including emergency response planning, evacuation, repatriation, and managing natural disasters, housing and transportation logistics - as well as ensuring regulatory compliance. The role also encompasses scholarship administration, the development of effective strategic plans, student advising, program development analysis and improvement of business processes, and maintaining communication with prospective students and partner institutions. This position will require active involvement in marketing and outreach efforts, engaging students and faculty through classroom visits, collaboration with academic advisors, and using various channels across campus with a goal of increasing engagement and growth of study abroad students and programs.
Department	International Affairs
Minimum Qualifications:	Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.
Position Qualifications:	Strong organizational skills with the ability to manage multiple priorities and deadlines; experience advising students, including handling inquiries, applications, and orientations, excellent interpersonal and communication skills, both written and verbal.
Preferred Qualifications	Experience in planning, development and coordination of Study Abroad programs and assists internationalization efforts through supporting this specific high-impact practice.
Essential Functions / Job Duties:	35% - Lead the Study Abroad program by advising prospective and admitted students on study abroad opportunities. Responsibilities include initial consultations, responding to student inquiries, guiding students through the application process, organizing and conducting pre-departure orientations, assessing program outcomes, and developing strategies to promote study abroad participation.Oversee the Peace Corps Prep Program administration and student involvement as well as oversight of international student fellowship and grant opportunities. - (Essential) 20% - Oversee the design and development of Study Abroad programs, which involves creating budgets, defining learning outcomes, assigning courses and managing course equivalencies, conducting comprehensive risk assessments, marketing programs effectively, and facilitating communication with international partner institutions through the utilization and management of a study abroad CRM as well as other channels. - (Essential) 15% - Exercise independent decision-making to impact activities, programs, student and faculty participation, and departmental operations, ensuring alignment with best practices and university goals for study abroad. - (Essential) 15% - Develop, manage, and enhance business processes by maintaining and updating policies and procedures in Confluence. This includes initiating new exchange partnerships and ensuring seamless collaboration with global institutions. - (Essential) 10% - Design and implement customized, high-quality study abroad programs in partnership with UWF Colleges and Departments, providing strategic support and coordination with various university stakeholders. - (Essential) 4% - Administer study abroad scholarships, handling all aspects from communication and application review to coordinating with internal and external scholarship sources, including the UWF Foundation, divisional funds, and government programs. - (Essential) 1% - Other duties as assigned by the Office of International Affairs. - (Essential)
Physical Demands:	Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc. Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup. Standing: Daily Walking: Daily Sitting: Daily Reaching with hands and arms: Occasionally Climbing or balancing: Occasionally Stooping: Occasionally Use of hands to handle objects: Daily Lifting up to 10lbs: Occasionally Lifting up to 25lbs: Occasionally Lifting over 25lbs: Occasionally Talking as express or exchange of ideas verbally: Daily Hearing as perceive sound by ear: Daily Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:	This position requires a criminal background screen. This position requires fingerprinting.
Number of Vacancies	1
Work Hours	8:00am-5:00pm; occasional nights or weekends may be required
FTE	1
Salary Range	45,000
Pay Basis	Annually
Closing Date:	March 21, 2025
Special Instructions to Applicants:	Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

Advertised: February 24, 2025
Applications close: March 21, 2025

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Position	Location	Closes
Coordinator II 127450	Pensacola - Main Campus	21 Mar 2025
This position is responsible for the planning, development, implementation and evaluation of efforts to address the needs related to student and faculty mobility for faculty-led programs, including faculty-led initiatives, reciprocal student exchange programs, and study abroad through third-party providers. This role plays a crucial part in advancing the university’s internationalization efforts by promoting and managing study abroad programs as a high-impact educational practice. This position requires comprehensive oversight of risk management strategies - including emergency response planning, evacuation, repatriation, and managing natural disasters, housing and transportation logistics - as well as ensuring regulatory compliance. The role also encompasses scholarship administration, the development of effective strategic plans, student advising, program development analysis and improvement of business processes, and maintaining communication with prospective students and partner institutions. This position will require active involvement in marketing and outreach efforts, engaging students and faculty through classroom visits, collaboration with academic advisors, and using various channels across campus with a goal of increasing engagement and growth of study abroad students and programs.

Position	Location	Closes
Coordinator II 127450	Pensacola - Main Campus	21 Mar 2025
This position is responsible for the planning, development, implementation and evaluation of efforts to address the needs related to student and faculty mobility for faculty-led programs, including faculty-led initiatives, reciprocal student exchange programs, and study abroad through third-party providers. This role plays a crucial part in advancing the university’s internationalization efforts by promoting and managing study abroad programs as a high-impact educational practice. This position requires comprehensive oversight of risk management strategies - including emergency response planning, evacuation, repatriation, and managing natural disasters, housing and transportation logistics - as well as ensuring regulatory compliance. The role also encompasses scholarship administration, the development of effective strategic plans, student advising, program development analysis and improvement of business processes, and maintaining communication with prospective students and partner institutions. This position will require active involvement in marketing and outreach efforts, engaging students and faculty through classroom visits, collaboration with academic advisors, and using various channels across campus with a goal of increasing engagement and growth of study abroad students and programs.

Human Resources

11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514

850.474.2694 Main
jobs@uwf.edu

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8 a.m. - 5 p.m.

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