Current opportunities
| Position | Location | Closes |
|---|---|---|
| Accountant | Pensacola - Main Campus | |
| Research Administration and Engagement is searching for one position as either a Grant Accountant or a Senior Grant Accountant, based on the qualifications of the selected candidate.
GRANT ACCOUNTANT: The accountant is responsible for establishing, maintaining and closing contracts and grants in the University accounting system, including grant matching funds required by 2 CFR 200 and assisting with the testing and implementation of the Banner Financial System updates as required.
SENIOR GRANT ACCOUNTANT: Manages post-award accounting activities of grants and contracts within one or more academic and research units (i.e., school, department, division, institute, or center) and provides data analytics of grant activities in accordance with federal, state, and pertinent UWF policies. These activities include review, reconciliation, projection, and revision of award finances, preparation of performance and financial reports in collaboration with principal investigators, and completion of award closeouts. The position requires excellent oral and written communication skills and an understanding of customer service, work quality, continuous improvement, and professionalism. The ideal candidate is expected to effectively collaborate with diverse constituencies, including students, faculty members, university administrators, and staff members of the UWF community. Assurance of compliance with federal, state, and university standards, as well as the ability to use electronic tools and computer software in managing the progress of grant execution and controlling grant finance, are essential. |
||
| IEP Adjunct Instructor Pool - International Affairs | Pensacola - Main Campus | |
| The Office of International Affairs is seeking qualified IEP Instructors (Adjunct) to teach English as a second language in Reading, Grammar, Listening & Speaking, and Writing to non-English speakers enrolled in the Intensive English Program. This position requires a bi-weekly timesheet submission of hours worked. Intensive English Program classes are Monday - Thursday from 8:00am - 12:30pm. Applications are also accepted for qualified applicants to serve from time to time as substitute instructors.
The Office of International Affairs is building a pool of IEP Instructors (Adjunct) for teaching opportunities for upcoming semesters. Application will be accepted on an on-going basis. Your application will be reviewed by the hiring official in the department. |
||
| Director 123200 | Pensacola - Main Campus | |
| The senior-level position supports the university's research administration through fostering industrial partnerships, facilitating the development of IP and their commercialization, and promoting innovative initiatives at University of West Florida (UWF). The responsibilities include managing Sustainable Economic Development Initiative (SEDI), working closely with the program’s Agreement Managers/Principal Investigators, ensuring compliance of program execution, and developing collaborative projects funded by industries and private sectors. Employing strong leadership, strategic, and interpersonal skills, the director will work with UWF’s Associate Vice President of Research (AVP-Research) to oversee the programs funded by the Industrial Resilience and Diversification Fund (IRDF), develop new programs in collaboration with regional industries, military service providers, and economic development organizations. Additionally, this role will serve as a liaison among Research Administration & Engagement (RAE), other UWF’s departments and external entities in contract negotiations for projects supported or funded by industries and private sponsors. Additionally, the Director implements policies related to intellectual property (IP) and technology commercialization and transfer, including facilitating SBIR/STTR grant activities and patent and copyright applications. The position will also serve as a liaison between RAE and the Office of the General Counsel (OGC) in reviewing industrial collaborative agreements and contracts. |
||
| Academic Advisor 118320 | Pensacola - Main Campus | |
| The Academic Advisor I will work with students to facilitate successful and timely degree completion by monitoring student progress and providing information regarding curriculum policies, procedures, and guidelines for the degree programs that are advised. The Academic Advisor I will also identify students who are experiencing academic difficulty and develop strategies for success in partnership with the student. The Academic Advisor I is responsible for assisting students with reviewing degree plans, course registration, maintaining advising records, and other duties related to student success. |
||
| Student Services Specialist 121570 | Pensacola - Main Campus | |
| Join the Office of Financial Aid and Scholarships (OFAS) team at a “Great College to Work For” on the beautiful UWF campus just minutes from the beach. The Student Services Specialist will have the opportunity to choose between a variety of retirement plans and select from affordable healthcare insurance plans. The Student Services Specialist counsels and explains financial aid processes and eligibility requirements. The incumbent will mainly be responsible for providing assistance via email to current and prospective students/parents, other departments on campus, and outside agencies. This position assists with technical support for various systems, to include testing. The incumbent collects all documentation, processes, and determines outcomes for Professional Judgments to include special, unusual, and COA appeals. The incumbent will serve as backup support as needed, to include various internal processing tasks, special program support, assisting students/parents in Argo Central, and communication/outreach campaigns. |
||
| Coordinator I 129900 | Pensacola - Main Campus | |
| The coordinator assists with all fundraising efforts related to the Argonaut Athletic Club (AAC) with a primary focus on implementing an annual giving and membership program that acquires, renews and stewards athletic donors. This position reports to the Assistant Vice President, and has a fundraising goal of $250,000. |
||
| OPS Personal Trainer | Pensacola - Main Campus | |
| Through education, motivation, and leadership, the personal trainer (PT) assists clients in establishing and reaching their fitness/wellness goals. The PT contributes to the overall success of the program by embodying the values of Recreation & Wellness. PT’s will utilize Microfit to conduct fitness assessments, and use the information to devise an exercise program based on the results and the client’s goals. PT’s will conduct monthly body fat testing sessions, conduct educational workshops/presentations, and assist with staff meetings, and client recruitment. Maintain current national personal training certification. CPR/First Aid certification required. |
||
| OPS Group Fitness Instructor | Pensacola - Main Campus | |
| Group Fitness Instructors lead, instruct, and motivate individuals or groups in exercise activities, including cardiovascular exercise, strength training, and stretching. Demonstrate how to carry out exercises and routines. Provide variations to exercises based on client’s fitness level and ability. GF Instructors develop and implement various class formats of group fitness. Respond to emergencies when necessary. Must have the ability to work with people of all ages and skill levels. Maintain current national group fitness certification. CPR/First Aid certification |
||
| Office Administrator 102270 | Pensacola - Main Campus | |
| Manage the office operations for the Controller's Office. This includes but is not limited to managing financial and banking records, purchasing, travel, accounting, and human resources matters. Serve as liaison with other university departments and external agencies regarding purchasing, financial and banking records, accounting, and human resources matters. Initiate and process paperwork including but not limited to travel requests and reimbursements, purchase orders, p-card purchases, duplication requests, and budget requests/transfers. Manage and maintain the Controller's Office property, including inventory, transfers, and surplus activity. Participate in various projects relating to marketing, recruiting, retention, and special events. Maintains tickler file to assist Controller's Office staff with periodic deadlines. Respect the confidentiality of data included in the above duties. |
||
| Administrative Specialist 126360 | Pensacola - Main Campus | |
| The Administrative Specialist will provide a wide array of administrative functions requiring a high level of discretion and professionalism, effective organizational and communication skills, and the ability to adapt to rapidly-changing and sometimes competing priorities. It is the primary responsibility of the Administrative Specialist to arrange travel, purchasing and managing expense and travel reports, and contract and program invoicing. Additional duties include managing various departmental calendars, answering phones, maintaining stock of office supplies, ensuring proper records retention, plus other administrative duties as they arise. |
||
| Associate Director 110410 | Pensacola - Main Campus | |
| The Associate Director of Application Processing and Operations reports to the Executive Director of University Admissions and works in close collaboration with the Director of Enrollment Systems and Operations. This position is responsible for overseeing the internal operations and systems related to application processing within University Admissions. The role focuses on applying information technology solutions, managing admissions and enrollment data, and processing all undergraduate and graduate applications, inclusive of freshmen, transfer (including articulation), readmission, and non-degree seeking applicants. Key responsibilities include evaluating business processes, identifying gaps, implementing technology-based improvements, and providing staff supervision, training, and professional development.
The Associate Director manages operational functions within Technolutions Slate CRM, including system integration, data security, and configuration to support processing workflows. The position plays an important role in ensuring data integrity, compliance with university, state, and federal policies, and aligning operations with institutional enrollment goals. Additionally, the role includes coordination with university stakeholders and representing the institution at local, regional, and national levels. |
||
| Associate Director 110140 | Pensacola - Main Campus | |
| The Associate Director serves as a key leader and strategic partner within the department, reporting directly to the Director of Housing and Residence Life. This position provides oversight of both Housing Administration and Residence Life through the supervision of the Assistant Directors. The Associate Director plays a critical role in creating a culture of care and enhancing resident satisfaction through intentional programming and services that support student wellbeing, community engagement and success. The role is also responsible for assessing and improving housing operations, including the development and implementation of departmental assessments, analysis of qualitative and quantitative data, and using findings to inform practice. Additionally, the Associate Director oversees strategies related to optimal ongoing occupancy, resident satisfaction, and marketing to ensure strong demand and full utilization of campus housing. This position helps align departmental operations with the goals of the Division of Student Affairs and university-wide priorities such as retention and graduation. The Associate Director is essential in driving continuous improvement in the student housing experience and shaping the department’s future direction in alignment with the University’s mission. |
||
| Coordinator I 129860 | Pensacola - Main Campus | |
| The Fraternity and Sorority Life (FSL) Coordinator is responsible for supporting UWF’s FSL community through the coordination of educational programming and training for more than 400 FSL members. Reporting to the Assistant Director of Fraternity and Sorority Life, the Coordinator provides mentorship, policy guidance, and leadership development opportunities for current members of the FSL community. The Coordinator serves as the co-advisor to all active chapters and councils. This role involves coordinating programs focused on risk management, academic success, new member education, and organizational health while collaborating with campus partners, alumni, and inter/national organization headquarters. The Coordinator also contributes to assessment and budget processes and supervises student staff.
All Student Engagement employees will assist with additional Student Engagement department-wide initiatives and campus events as assigned. |
||
| Assistant Director 108720 | Pensacola - Main Campus | |
| The Assistant Director supports the Director of Undergraduate Admissions and the Director of Enrollment Systems and Operations in planning and coordinating admissions functions, with a primary focus on overseeing freshman and non-degree application processing and operations. Additionally, the Assistant Director serves as a Banner security expert and ITS liaison for the department. This role includes supervising and training full-time, part-time, and student staff who directly support admissions operations, particularly in freshman and non-degree application processing.
The Assistant Director is responsible for managing department-wide Banner security, administration, and staff training in accordance with university policies and procedures. They oversee the coordination and submission of Florida Board of Governors admissions reports, either by term or as requested. The Assistant Director works closely with Undergraduate Admissions leadership to interpret, implement, and educate staff on admissions policies and procedures, as well as relevant state and federal regulations.
This position also requires meticulous documentation of all processes and procedures. The Assistant Director oversees applicant residency reviews and contributes expertise in developing and interpreting university admissions policies and state legislation related to their area of supervision. They evaluate and innovate new business processes to improve efficiencies and support department goals.
In addition, the Assistant Director serves as a liaison with the Office of the Registrar to ensure the integrity of student records and regularly collaborates with the Assistant Director of Transfer Processing and the Assistant Director of the Slate CRM. In collaboration with the leadership team, they ensure university enrollment goals and objectives are met, and that deadlines are effectively planned and adhered to. |
||
| Assoc. Dean, Student Affairs 125990 | Pensacola - Main Campus | |
| The Associate Dean serves as the chief conduct officer and is responsible for the overall administration of the student disciplinary system, overseeing behavioral and academic misconduct procedures and cases. Additionally, the Associate Dean provides overall supervision and direction to the staff in the Office of Student Rights and Responsibilities. This individual serves on the leadership team of the Dean of Students Office and as such will serve the university in various capacities related to students. This individual will need to be committed to a non-adversarial, educational, and learning-based conduct philosophy and ensure that all educational programs, sanctions and hearings reinforce the overall concept of student development. Responsible for managing heavy caseload of approximately 300 or more cases per year. |
||
| OPS Recreation Pool Posting | Pensacola - Main Campus | |
| The Recreation and Wellness Services department is collecting applications for part-time, temporary positions in their area. The positions may range from support in the following areas: Intramurals, Outdoor Adventures, Aquatics, Fitness Center, Recreation Facilities, and other areas as needed. Some positions may require certifications and the hiring manager will discuss. Please list any training and/or certifications you possess on your application. These certifications may include: CPR, AED, Lay Responder First Aid, Lifeguard, etc. |
||
| OPS Research Assistant Pool for Mathematics & Statistics Department | Pensacola - Main Campus | |
| Serves in a research capacity for a specified department or project within the university, which may include the following duties and responsibilities:
Assist in conducting research studies by gathering and analyzing data using various methodologies.
Prepare literature reviews and summarize findings to support ongoing projects and publication writings.
Organize and maintain research records to ensure data integrity and documentation.
Collaborate with team members and communicate research progress through presentations and reports. |
||
| Student Assistant | Pensacola - Main Campus | |
| Student employees play a critical role in the success of the Athletics Department. These positions offer hands-on experience in collegiate athletics and help ensure that events run smoothly, safely, and professionally. Students work in a variety of areas, including Game Operations, Marketing/Ticketing, and Athletic Communications. |
||
| OPS Laboratory Research Assistant (CEDB) - Pool | Pensacola - Main Campus | |
| The responsibilities of the Research Assistant/Associate are research-related. Research
Assistants/Associates provide professional-level support related to research and creative activities that contribute to the mission of the CEDB, under direct supervision by the Director or Principal Investigator.
Examples of responsibilities
Serves in a research capacity for project within the university, which may include the following duties and responsibilities:
• Performs tasks related to specific function/program assigned
• Assumes responsibilities and assists faculty members in research and creative activities for a designated research area
• Develops work plans in accordance with research objectives
• Assists in the collection, analysis, and dissemination of data and/or research findings
• Assists with development and evaluation of materials related to the scope of the research project
• Assists in specialized administrative, technical, or editorial duties connected to research and creative
activities
• Prepares reports as needed
• Supervises/coordinates participants for data collection
• Supervises/coordinates scoring of project data
• Completes other tasks as assigned by the principal investigator(s)
• Works on supporting ongoing research grants and assisting faculty with developing new grant
applications.
The department is building an applicant pool for temporary, permanent part-time, or full-time
opportunities. Applications will be accepted on an on-going basis. |
||
| Senior Buyer 105230 | Pensacola - Main Campus | |
| Analyze and process requisitions and change orders. Edit and write specifications and determine the method of purchase. Confer with using departments regarding current and future requirements and recommend substitutes through value analysis. Extends invitations to negotiate (ITNs), invitations to bid (ITBs), request for proposal (RFPs), request for information (RFI) and qualifications-based solicitations, as requested by university departments. Evaluates and analyzes bids/proposals to ensure the best value for the University via an open and competitive sourcing process. Review, and utilize government contracts for products and services. Strive to contain costs through the use of cooperative and available government contracts. Assist in the development and implementation of strategies and objectives to ensure departmental goals are met. Assist and administer in the preparation and delivery of workshops and training programs.
Employs advanced critical thinking and writing skills in the development and evaluation of the more complex, invitations to negotiate (ITNs) and requests for proposals (RFPs) and qualifications-based solicitations for commodities and services. Identifies varied sources of commodities and services, evaluates bids, awards contracts, and purchase orders, develops standards for new products or services, maintains contact with vendors, and maintains comprehensive descriptions of available products and current prices. Expedites the ordering and delivery process for commodities or services using automated procurement systems.
Award purchase orders based on the tabulation of quotations received. Attend meetings on campus to represent the Procurement & Contracts department for the University. Prepares or supervises the preparation of formal competitive solicitations. Meet with current and potential vendors.
This position supports the university community in its procurement needs through expertise in solicitation, procurement methods, regulatory requirements, negotiation, and contract skills, and related issues. As part of the Procurement & Contracts team, this position performs other duties and completes various special projects as required. This position is responsible for the entire acquisition process for selected specialized, sophisticated, and technical commodities and services to meet organizational objectives and sourcing strategies to fulfill the university's mission. Acts as an expert resource for knowledge of bidding and contracting concepts, practices, procedures, and regulatory requirements related to public procurement and contracting. Must interpret Federal, State, Board of Governors, and University regulations, laws, and policies and apply same to procurement/spending decisions. Request and maintain certificates of insurance as needed. Processing of JIRA tickets for but not limited to general assistance inquiries, furniture purchases, restricted items, foundation approvals and account set ups. Provides administrative and clerical support to the P&C department when needed. Serves as one of the primary backup for the Program Coordinator, including but not limited to taking the incoming calls for the general Procurement line, sorting mail and distributing Pcards. Performs other duties and completes various special projects as assigned by the P&C Asst. Director & Director. |
||
- Sorry, we can't provide additional information about this job right now.
Human Resources
11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514
Hours of Operation
Monday - Friday
8 a.m. - 5 p.m.