Program Specialist
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Job no: 495728
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Records Management
The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.
Employment based visa sponsorship will NOT be considered for this position.
| Position Number: | 103400 |
| Position Title (Classification Title): | Program Specialist 103400 |
| Working Title: | Program Specialist |
| Job Summary: | Manages the transfer and disposition of records to and from all departments and program areas per the State retention schedule. Maintains records according to the State retention schedule and any other relevant laws and guidelines and ensures timely and accurate reporting to the state. Assists departments with the transfer of documents and other records to the University Archives. Serves as the University Liaison for shredding contractors, e-waste contractors, and other contacts related to records management. Instructs and provides regular advisory and consulting services to faculty and staff regarding records and information management policies, standards, and procedures. Provides training, documents and updates the information and resources on the Records Management website with the assistance of Business and Auxiliary Services Marketing. Advises departments regarding identification and security of records, disaster recovery for records, including storage procedures, electronic storage, vital records, and confidential and sensitive information. Designated as staff student printing technician - Receive paper orders and disperse the paper to various storage cabinet locations on campus. Fill paper trays. Order and receive replacement parts from vendor. Replace printer parts. Replace printer or monitor, as needed. Interface with vendor technical support team on an as needed basis. Interface with the vendor student employee and Business and Auxiliary Services LSP on an as needed basis. |
| Department | Records Management |
| FLSA: | Non-Exempt |
| Minimum Qualifications: | A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. |
| Position Qualifications: | High School Diploma and six years of appropriate experience. Appropriate college coursework or vocations/technical training may substitute at an equivalent rate for the required experience. Any appropriate combination of relevant education, experience, and/or certifications may be considered. |
| Preferred Qualifications | Experience with records management in a higher education setting. Knowledge of State Public Records Laws and Rules, Records Management Practices and Procedures, Policies of the State Division of Library and Information Services, Bureau of Archives and Records Management, Records Storage Facility/Micrographics Procedures/Standards is a plus. |
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| Special Requirements or Considerations of the Job: |
This position requires a criminal background screen. This position is eligible for veteran's preference. This position requires a valid driver's license. |
| Number of Vacancies | 1 |
| Work Hours | 8:00am-5:00pm |
| FTE | 1.0 |
| Salary Range | $31,320 |
| Pay Basis | Annually |
| Closing Date: | 12/2/2024 |
| Special Instructions to Applicants: | Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. |
Advertised:
Applications close:
Human Resources
11000 University Parkway
Building 20E, Room 117
Pensacola, FL 32514
Hours of Operation
Monday - Friday
8 a.m. - 5 p.m.