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Coordinator, 127450

Apply now Job no: 494922
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, International Affairs

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 127450
Position Title (Classification Title):  Coordinator, 127450
Working Title:  Study Abroad Coordinator
Job Summary: This position is responsible for the planning, development, implementation and evaluation of efforts to address the needs related to student and faculty mobility for faculty-led programs, reciprocal student exchange programs, and study abroad through third-party providers. This position will require the planning, development and coordination of Study Abroad programs and assists internationalization efforts through supporting this specific high-impact practice. Key components of this position will require the development of an effective strategic plan for possible risks, including emergencies, evacuation, repatriation, natural disasters, and housing and transportation; compliance, scholarship management; advising; business process analysis and development; and communication with prospective students and partner institutions.
Department International Affairs
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.
Position Qualifications: Master's degree in an appropriate are of specialization; or a bachelor's degree on an appropriate area of specialization and two year of appropriate experience.
Preferred Qualifications Experience in planning, development and coordination of Study Abroad programs and assists internationalization efforts through supporting this specific high-impact practice.
Essential Functions / Job Duties:
  • 35% - Coordinates the Study Abroad program through advising prospective UWF students, students pending admission to UWF. Advising covers initial meetings with students, response to student inquiries, assistance with the study abroad application process, pre-departure orientations, assessment and study abroad promotion activities. - (Essential)
  • 15% - Coordinates Study Abroad program design and development specifically: budget creation, learning outcomes, course assignment and course equivalencies, risk assessment and mitigation, program marketing, and partner institution coordination and communication. - (Essential)
  • 15% - Makes decisions that can affect activities, programs, student and faculty participation, credit conversion, and departmental operations based on best practices for Study Abroad. - (Essential)
  • 15% - Assists with the admission processes related to the Intensive English Program operated by the Office of International Affairs. Coordinates with the Office of Undergraduate Admissions and the Graduate School through the issuance of internal credential evaluations. - (Essential)
  • 10% - Coordinates the management of policies and procedures and recommends new policies and procedures by maintaining business processes via Confluence. Responsible for the maintenance and development of new exchange partnerships with institutions outside of the US. - (Essential)
  • 5% - Development and implementation of bespoke study abroad programs operated by the Office of International Affairs and in coordination with UWF Colleges and Departments. - (Essential)
  • 4% - Coordination of study abroad scholarships to include scholarship communication, application review, and scholarship notifications. Scholarship management includes coordination with the UWF Foundation, divisional accounts, governmental scholarships, and other external scholarships. - (Essential)
  • 1% - Other duties as assigned by the Office of International Affairs. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Occasionally
  • Climbing or balancing: Occasionally
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires a criminal background screen.

Number of Vacancies 1
Work Hours 8:00am-5:00pm, occasional nights or weekends may be required
Contract Period N/A
FTE 1.0
Salary Range $40,000
Pay Basis Annually
Preferred Response Date: 6/9/2023
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email

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