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Coordinator, 128150

Apply now Job no: 494918
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, International Affairs

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 128150
Position Title (Classification Title):  Coordinator, 128150
Working Title:  International Affairs Coordinator
Job Summary: This position is responsible for coordinating the admission processes of incoming international students including but not limited to providing transcript evaluations, application assistance, agent management and communication, student communication and data management/maintenance. This position is responsible for some international student advising and serving as a Designated School Official (DSO) with the Student Exchange Visitor Program (SEVP).
Department International Affairs
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.
Position Qualifications: Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.
Preferred Qualifications Three years of experience working in international higher education. Experience with credential evaluations and creating evaluation reports, data integration, ISSM management, Banner, and working as a Designated School Officer or Assistant Responsible Officer for an institution of higher education. Familiarity with federal immigration regulations: 8 CFR 214 and 22 CFR Part 62.
Essential Functions / Job Duties:
  • 40% - Coordinates the international student recruitment efforts with a goal of increasing the international student population on campus by: processing credential evaluations and creating credential evaluation reports for recruited international students for submission to the Office of Undergraduate Admissions of the Graduate School, maintaining student admission statuses in shared spreadsheets. - (Essential)
  • 10% - Provides assistance to the Intensive English Program (IEP) through contributing to monitor email communication, management of IEP admissions and I-20 issuance and management of IEP student records in International Student Scholar Management (ISSM) - (Essential)
  • 20% - Provides data maintenance in our student information systems by coordinating management of population selections and data integration configurations from Banner to ISSM, contributing to management of regular ISSM auditing and ISSM software updates, maintaining and creating Dynamic Forms, serving as a backup to the InfoSys workgroup International Affairs representative to University data management team, contributing to monitoring of University and SEVIS data security standards, contributing to management of international exchange admissions processing in Banner and ISSM, contributing to management of international student health insurance regulation compliance, assisting with testing of software and Tableau reporting updates, contributing to continuous improvement of data management processes, and contributing to management of standardized and personal student email communication - (Essential)
  • 15% - Serving as a Designated School Official and international student advisor by contributing to international student advising regarding maintenance of F-1 and J-1 visa status as well as visa rights and responsibilities, assisting with international student Orientation and check in processes, assisting with exchange student advising: learning agreements, course registration, and assisting with administrative support: DMV letters, travel signatures, forms, etc - (Essential)
  • 10% - Coordination of program and event planning to include: general assistance, coordination and presenting at International Student Orientation, Global Quarter and Global Living; assisting with funding and purchasing; scheduling spaces and event set up; and international student alumni development and communication. - (Essential)
  • 5% - Other duties as assigned by the Office of International Affairs - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Occasionally
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires a criminal background screen.

Number of Vacancies 1
Work Hours 8:00 am - 5:00 pm, Monday-Friday, nights and weekends as necessary
Contract Period N/A
FTE 1.0
Salary Range $40,000
Pay Basis Annually
Preferred Response Date: 6/9/2023
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. *References will be contacted upon submission of this application. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email

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