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Information Specialist

Apply now Job no: 494628
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Library Admin

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 105540
Position Title (Classification Title):  Information Specialist,  105540
Working Title:  Music Copy Cataloger
Job Summary: This position is responsible for various duties carried out in support of the work of the Technical Services Department, under the direct supervision of the Head of Technical Services. Primary duties are to perform copy cataloging and digitization of music collections. This may involve work with any music format (including compact discs, LPs, books about music, music scores, and items consisting of materials in more than one of these formats). The work will include extensive use of OCLC Connexion and ExLibris Alma and Primo VE. Appropriate training will be provided. Secondary job responsibilities will be to receive materials using the Book Order Utility and Textbook Order Utility, book processing and repair, and assisting the Institutional Repository Manager with metadata cleanup and digitization. This position works according to changing daily priorities, demonstrates flexibility and the ability to shift between multiple tasks effectively, and contributes to the overall goals of the department as appropriate.
Department Library Admin
FLSA: Non-Exempt
Minimum Qualifications: A high school diploma and two years of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Position Qualifications: Knowledge of or ability to learn ExLibris Alma Integrated Library System.
Knowledge of or ability to learn local cataloging and digitization policies, procedures, and practices.
Experience with or ability to learn LC Classification System, Dewey Decimal Classification System, LC Subject Headings, OCLC Connexion.
Ability to work independently with minimal direct supervision, yet recognize when to seek guidance.
Initiative and motivation to follow through on complex tasks.
Flexibility and ability to establish work priorities efficiently.
Effective oral, written, and interpersonal communication skills.
Dedication to public service, patron-centered attitude, and friendly and approachable demeanor.
Preferred Qualifications Bachelor’s degree (or close to the attainment of degree).
Knowledge of basic library resources, procedures, and policies.
Academic library experience or training.
Understanding of or experience in searching bibliographic databases and matching bibliographic records.
Competency related to copy cataloging, and knowledge of MARC bibliographic records preferred.

Essential Functions / Job Duties:
  • 50% - Primary duties are to perform copy cataloging and digitization of music collections under the direction of the Head of Technical Services. This will involve work with music formats (including compact discs, LPs, books about music, music scores, and items consisting of materials in more than one of these formats). Work will include extensive use of OCLC Connexion and ExLibris Alma and Primo VE. Uses RDA cataloging rules and follows the Guidelines and Procedures for the Shared Bibliographic Database. Performs digitization of music collections Attends appropriate professional development and training to enhance knowledge of skills. - (Essential)
  • 20% - Assists the Senior IR Manager with searching and digitization. Assist with metadata cleanup for digital resources collections after migration into new systems (Esploro) - (Essential)
  • 15% - Receives materials for cataloging using the Book Utility and the Textbook Utility. Attention to details like Rush handling. Processes new materials (labeling and applying covers on physical resources) and keeps track of supplies, alerting the supervisor when supplies are low. - (Essential)
  • 10% - Delivers high-quality public service to library users at the Reference Desk 4 hours a week by providing assistance and instruction in using the library catalog, electronic databases, and other resources, interpreting general library policies, providing directional type responses, and referring users to appropriate services or subject specialists. - (Essential)
  • 5% - Other duties as assigned. Provides backup duties for other Technical Services roles as necessary. Contributes to the overall goals of the department and library as appropriate. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Occasionally
  • Stooping: Occasionally
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Frequently
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job: This position requires a criminal background screen

This position is eligible for veteran's preference

Number of Vacancies 1
Work Hours M-F 7:30-4pm
FTE 1.0
Salary Range $31,320
Pay Basis Annually
Closing Date: 01/09/2023
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit or call 1-866-272-6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

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