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Assistant Director, Orientation and Visit Experience 114210

Apply now Job no: 494555
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Office of Undergraduate Admissions

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: https://careers.uwf.edu. For assistance contact UWF Human Resources at 850-474-2694 or jobs@uwf.edu.

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 114210
Position Title (Classification Title):  Assistant Director, Orientation and Visit Experience 114210
Working Title:  Assistant Director, Orientation and Visit Experience
Job Summary: The Assistant Director oversees prospective student events, orientation programs, and visit experience for new Freshman and Transfer students. Duties include budget management, supervision of professional staff and student employees, planning and coordinating prospective student events, oversight of the Visitor's Center, and all programming required to execute new student orientation programs, the campus visit experience and admissions events.
Department Office of Undergraduate Admissions
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization and two years of appropriate experience: or a bachelors degree in an appropriate area of specialization and four years of appropriate experience.
Position Qualifications: Experience with event planning and/or programming for college students and working with diverse populations. Experience using student information systems and good computer skills required. Ability to work as a team in a fast paced environment. Excellent customer service and communication skills. Presenting and public speaking skills.
Preferred Qualifications Master's degree in higher education administration or similar. Excellent communication skills; experience working in undergraduate admissions; experience supervising student groups; experience with event planning and/or orientation; able to prioritize and handle multiple tasks working in an extremely busy and challenging environment. Presenting and public speaking experience to small or large groups. Banner and Slate experience.
Essential Functions / Job Duties:
  • 25% - Manage and oversee budget, planning, programming, logistics, and execution of UWF’s new student orientation programs. Coordinate the new student orientation registration process and manage software systems. Manage fee collection process and work with Division Business Manager and Director to ensure appropriate departments receive their payments. Collaborate with a faculty and staff from various departments across campus on logistics and program content to create a dynamic orientation experience. Work closely with First Year Advising Center to coordinate class registration process for new students attending orientation programs. Conduct regular assessments new student orientation program success/guest feedback, analyze enrollment and registration data. Develop ways to incorporate technology to streamline processes and communication. Work with CRM Coordinator in managing and developing a comprehensive communication plan for orientation. - (Essential)
  • 20% - Oversee Visitor’s Center budget and operations. Ensure campus tours, group visits, student staffing and supervision/training are executed successfully. Manage visit registration system. Conduct regular assessments visit experience registration process and guest feedback, analyze enrollment data related to the visit and provide Associate Director with suggestions for improvements. - (Essential)
  • 20% - Supervise two professional staff, Coordinator of Orientation and Coordinator of Visit Experience, and all student employees working as Orientation Leaders, Student Admissions Reps, and Graduate Assistants (ranging from 40-50). Evaluate performance and provide feedback on strengths and areas for improvement. Provide opportunities for professional growth and development. Provide guidance and support to professional staff member and graduate assistants on student supervision, student leadership development, and training. - (Essential)
  • 25% - Mange and oversee budget, planning, and programming for visit experience and events. Ensure successful execution of all admissions events including, Admitted Student Day, Admitted Freshman Fridays, open house, scholarship competitions, and any additional event program needed for the Office of Undergraduate Admissions. Manage event budgets. Collaborate with various campus partners and outside vendors to create successful events. Conduct regular assessments new student yield event success/guest feedback, analyze enrollment and registration data, and provide Associate Director with suggestions for improvements. - (Essential)
  • 5% - Counsel prospective students and families on admission requirements, educational opportunities, student services and other issues involved with enrollment. Conduct professional, oral presentations for audiences of small groups and families to large groups up to 500+ people. Primary audiences include: prospective students and parents, as well as, other UWF colleagues. - (Essential)
  • 5% - Interpret and implement university, state, and federal policies and procedures and assist with all other Admissions Office functions as needed. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Occasionally
  • Stooping: Daily
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Daily
  • Lifting up to 25lbs: Daily
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires a criminal background screen

Number of Vacancies 1
Work Hours 8:00 a.m. - 5:00 p.m.; Monday-Friday, some nights and weekends
FTE 1
Salary Range 52000.00
Pay Basis Annually
Closing/Preferred Response Date: 09/28/2022
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email jobs@uwf.edu.

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