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Coordinator, Events & Visit Experience 101040

Apply now Job no: 494532
Work type: Staff Full-time
Location: Pensacola - Main Campus
Categories: Staff, Office of Undergraduate Admissions

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law. 

Please review job requirements carefully.  Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: For assistance contact UWF Human Resources at 850-474-2694 or

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 101040
Position Title (Classification Title):  Coordinator 101040
Working Title:  Coordinator, Events & Visit Experience
Job Summary: This position will coordinate UWF's new student visit experiences. Duties include the management of the Visitors Center operations, supervision and training of Student Admissions Reps (tour guides), and planning and execution of various recruitment and yielding events throughout the year.
Department Office of Undergraduate Admissions
FLSA: Exempt
Minimum Qualifications:

Masters degree in an appropriate area of specialization; or a bachelors degree in an appropriate area of specialization and two years of appropriate experience.

Position Qualifications: Experience with event planning and working with diverse student groups is preferred. Knowledge of Banner, possession of strong computer skills, and effective presenting and public speaking skills are necessary. The ability to work as a team in a fast-paced environment is a requirement.
Preferred Qualifications Excellent communication skills; experience working as a college orientation leader or campus tour guide; experience supervising student groups; experience with event planning; able to prioritize and handle multiple tasks working in an extremely busy and challenging environment; presenting and public speaking experience to small or large groups; Banner experience; budget management experience
Essential Functions / Job Duties:
  • 40% - Manage Visitors Center operations including; budget management, building supervision, tour registration process oversight, group visit coordination, campus tour oversight and training, and event management. Assess current processes and procedures, and guest experiences to make recommendations for improvements. - (Essential)
  • 20% - Supervise and train Student Admission Representatives. Conduct regular assessments of student performance and provide opportunities for student leadership and professional development. Coordinate student schedules/coverage, approve time sheets and manage budget for student positions. Provide leadership and oversight of the ZeeMee closed social media recruitment platform. - (Essential)
  • 10% - Counsel prospective students and families on admission requirements, educational opportunities, student services and other issues involved with enrollment. Conduct professional, oral presentations for audiences of small groups and families to large groups up to 500+ people. Primary audiences include prospective students and parents, as well as other UWF colleagues. - (Essential)
  • 30% - Assist in the planning and implementation of UWF Admissions visit experiences (both on and off campus). This includes but is not limited to: Daily Campus Tours, Group Tours, VIP Tours, Argo Elite Visits, Open Houses, Admitted Freshman Fridays, Admitted Students Day, Saturday Tours, President’s Scholarship Competition, and National Merit/High Achieving Events. - (Essential)
Physical Demands:
  • Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
  • Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Daily
  • Stooping: Daily
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Occasionally
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job:

This position requires fingerprinting

This position requires a criminal background screen

Number of Vacancies 1
Work Hours 8:00 a.m. - 5:00 p.m., Monday-Friday, Occasional Nights and Weekends
Salary Range $40,000.00
Pay Basis Annually
Preferred Response Date: 09/09/2022
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850-474-2694 or email

Applications close:

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Mon.-Fri.: 8 a.m. - 5 p.m.