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Assistant Director 105460

Apply now Job no: 493530
Work type: Staff Full-time
Location: Pensacola - Main Campus

Please review the requirements carefully.  Failure to submit all pieces of the application may result in disqualification. For assistance contact UWF Human Resources at 850-474-2694 or

Position Number: 105460
Position Title (Classification Title):  Assistant Director 105460, Assistant Director
Working Title:  Research Compliance Officer
Job Summary: This senior-level position presents a unique and challenging opportunity to support and advance the university's research enterprise by ensuring a successful compliance program. Employing strong leadership, strategic, and interpersonal skills, the assistant director will oversee the following programs: Institutional Animal Care and Use Committee (IACUC), Institutional Review Board for the Protection of Human Subjects (IRB), Export Controls, Conflict of Interest (including financial conflict of interest), Responsible Conduct in Research (RCR), Data Use Agreements (DUA), Material Transfer Agreements (MTAs), and Clinical Trial Agreements (CTAs). Additionally, this role acts as a liaison with other university departments in contract negotiations involving research compliance.

The assistant director will create a research compliance program that facilitates research while ensuring compliance with all federal, state, and local regulations by developing and implementing compliance related policies and processes; conducting training programs for staff, researchers, and administrators; and conducting regular internal audits and risk analyses. To ensure the success of the university's research compliance program, the incumbent will oversee and navigate important and sensitive interactions with key stakeholders across campus, including senior administrators, university compliance, faculty, students, and staff.

The assistant director is responsible for administration and facilitation of regulatory compliance and assurance efforts associated with research activities at the University of West Florida. The incumbent will monitor and analyze developing trends and changes in regulatory compliance laws, rules, and regulations; advise management of the operational impact of such trends and changes; and facilitate implementation of new and regulatory changes as necessary. This position provides administrative assistance to the IRB, the IACUC, and other regulatory committees as appropriate. The assistant director is responsible for educating faculty, staff, and students regarding compliance regulations and responsibilities or human subjects, animal care, and related issues. This includes dissemination of presentations to classes and departments upon request and the maintenance of the electronic training certification system.

On behalf of the IRB, the assistant director analyzes protocol submissions to determine potential risk, in accordance with federal and other appropriate regulations, prior to distribution to board members. The incumbent must ensure that IRB, IACUC, RCR, export control, research-related contracts, and COI records are being maintained appropriately and that the records are accessible, upon request, to authorized federal officials. The incumbent will also prepare assurances and other reports. This position is responsible for managing regulatory compliance web pages and a comprehensive database of protocols and their on-going disposition.


The research compliance assistant director will work closely with the assistant vice president for research to plan, develop, implement, modify, monitor, and maintain a comprehensive research compliance operation. The incumbent is responsible for working to ensure compliance with federal regulations, state statutes, and university policy, as well as establishing comprehensive training programs for each compliance area. Compliance responsibilities will be conducted in coordination with the university's compliance function.
Department Research Administration&Engagement
FLSA: Exempt
Minimum Qualifications: Masters degree in an appropriate area of specialization and two years of appropriate experience: or a bachelors degree in an appropriate area of specialization and four years of appropriate experience.
Position Qualifications: Thorough knowledge and understanding of complex federal and state regulations, including but not limited to (2 CRF 210/215), along with University policies and procedures governing sponsored research administration. Basic knowledge and understanding of legal terminology and standard clauses in contract law. Knowledge of online proposal processes and database searches. Thorough knowledge of Federal regulations regarding protection of human research participants (OHRP and HIPPA), animal research subjects (NIH) (PHS), research integrity (ORI) to ensure University compliance. Knowledge of grant proposal writing and budgetary issues. Knowledge of UWF policies and procedures.
Preferred Qualifications Candidates with a Master's degree from a regionally accredited college or university in a directly related area of specialization and two years of experience directly related to the job functions will be considered. Alternatively, we will also consider candidates with a Bachelor's degree from a regionally accredited college or university in a directly related area of specialization and four years of experience directly related to the job functions.

Bachelor's degree with 4 years experience in sponsored research and/or university administration; Master's degree and 2 years university administration; certification in sponsored research administration (CRA), strong personal communication skills, ability to organize heavy workload and meet deadlines, ability to work in a team environment. Thorough knowledge of federal guidelines for IRB. HIPPA, IACUC. Knowledge of grant proposal writing and commercialization of research.

Worked in an institution of higher education, a law firm, or an in-house legal or compliance department with exposure to varied areas of law and regulatory compliance practice applicable to institutions of higher education. Familiarity with federal, state, and local regulations governing areas of university operations highly preferred.

1. Demonstrated record of progressive professional experience in an administrative office; experience could be in a university or other educational institution, a research center or institute, a government organization, or a not-for-profit agency;

2. Knowledge of and experience with federal grant compliance issues, including FERPA, Higher Education Opportunity Act at higher education institutions;

3. Experience in work environments where confidentiality and ethical behaviors emphasized;

4. Ability to demonstrate strong communication, interpersonal, analytic, writing, presentation, self-motivation, broad thinking, and business skills;

5. Computer proficiency with programs such as Microsoft Office (Word, Access, Excel, PowerPoint); and

6. Team-oriented
Essential Functions / Job Duties:
  • 40% - HUMAN RESEARCH PROTECTION/IRB: • Work with the UWF Office of the General Counsel (OGC) to ensure all HIPAA regulations are adhered to in research activity. • Provide day-to-day oversight and management of the UWF human research protection program. • Create and maintain appropriate research compliance documents, forms, and web pages. • Provide quality assurance oversight of data entry related to document submissions, reports, and notices. Maintain electronic and paper files ensuring all are up-to-date and complete. • Conduct pre-review of submissions and work closely with the IRB Chair to provide administrative support in the review and processing of submissions. • Advise IRB members of review requirements based on policy, regulation, statute, and legal precedent. • Ensure that minutes are in compliance with federal regulatory standards. • Interact with researchers to guide submissions and respond to inquiries during the IRB review process and while research is ongoing. • Prepare materials for Federal Wide Assurance reporting required by OHRP and the FDA for review by the vice president for research. • Lead educational sessions for colleges and departments. - (Essential)
  • 15% - CONFLICT OF INTEREST: • Ensure compliance with Federal Financial Conflict of Interest regulations • Ensure compliance with institutional Conflict of Interest regulations • Work with OGC to assist in developing management plans and managing conflicts of interest in research. • Lead educational sessions for colleges and departments. - (Essential)
  • 10% - EXPORT CONTROL: • Administrate regulatory programs focused on export controls daily. • Conduct restricted party screenings through the Visual Compliance software and/or other systems. • Consult with UWF faculty to address potential or actual export compliance issues, e.g., whether a particular research activity is subject to the International Traffic in Arms Regulations (ITAR), the Office of Foreign Assets Control Regulations (OFAC), and/or the Export Administration Regulations (EAR), or other applicable international trade regulation regimes. • Lead educational sessions for colleges and departments. - (Essential)
  • 15% - RESPONSIBLE CONDUCT IN RESEARCH: • Develop procedures and training for the Responsible Conduct for Research (RCR) program in compliance with federal regulations. • Develop, deploy, and manage curriculum to ensure proactive education to all research stakeholders on RCR obligations per federal regulations. Develop and manage the RCR annual audit plan and conduct audits and investigations with responsibilities to facilitate inquiries into alleged scientific misconduct including adherence to data use agreements (DUA), data management plans, and export controls. • Implement training in the responsible conduct of research. • Work with OGC to investigate allegations of research misconduct. - (Essential)
  • 10% - ANIMAL CARE AND USE: • Develop and implement a fully compliant IACUC) program. • Work with researchers to develop accurate protocols for IACUC review. • Maintain up-to-date knowledge of state and federal regulations as well as policies, guidelines, and ethical codes related to animals in research. • Work with the UWF Environmental Health and Safety Department (EHS) to ensure biosafety related regulations are adhered to in research projects. • Develop and implement policies and procedures designed to promote compliant practices and mitigate risk. • Conduct administrative pre-review of material submitted to the IACUC . • Manage all IACUC documentation and record keeping, including meeting minutes and agenda, inspection reports, noncompliance reports, and annual program reports to oversight agencies. • Lead educational sessions for colleges and departments. - (Essential)
  • 10% - CONTRACT REVIEW AND INTER-DEPARTMENT LIAISON: • Serve as a UWF Compliance Partner by coordinating activities with the university’s compliance function and helping to maintain up-to-date compliance data. • Serve as a UWF Integrity Helpline Partner by managing any incoming helpline reports that are delegated to university research. • Work with the UWF Information Technology Services Department (ITS) to establish data use and storage security protocols. • Review all requests for data use in storage in conjunction with ITS to ensure data security standards are met. • Review data use agreements in conjunction with OGC and ITS. • Work with OGC and EHS to review material transfer agreements. • Review non-disclosure agreements in conjunction with OGC. - (Essential)
Physical Demands:
  • Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
  • Impact of Deadlines: Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
  • Standing: Daily
  • Walking: Daily
  • Sitting: Daily
  • Reaching with hands and arms: Daily
  • Climbing or balancing: Never
  • Stooping: Never
  • Use of hands to handle objects: Daily
  • Lifting up to 10lbs: Occasionally
  • Lifting up to 25lbs: Occasionally
  • Lifting over 25lbs: Never
  • Talking as express or exchange of ideas verbally: Daily
  • Hearing as perceive sound by ear: Daily
  • Vision as distinguish colors & depth: Daily
Special Requirements or Considerations of the Job: This position requires fingerprinting, This position requires a criminal background screen. 
Number of Vacancies 1
Work Hours 8:00am-5:00pm
Contract Period  
Salary Range $55,000-65,000
Pay Basis Annually
Closed/Preferred Response Date: 1/21/2020
Special Instructions to Applicants: Candidates must apply online through the University of West Florida website:
Applicants are required to attach a resume, cover letter, and list of references. A copy of your unofficial transcripts can be attached optionally.
An opportunity to upload these documents will be provided during the application process.
For assistance, please contact Human Resources at 850-474-2694 or email

Applicant Documents

  1. CV/Resume
  2. Cover Letter

Applications close:

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