About the role
In this role, you will support the delivery of building services across permit assessments, statutory compliance and customer enquiries, while developing your professional administration skills. Working alongside a dedicated team you will ensure that a diverse range of technical and administrative functions are delivered in a timely, efficient and accurate manger, whilst maintaining the highest level of customer service and experience.

Work type: Permanent, Full-time opportunity
Classification: Band 5 $81,005.86 pa plus super

Key responsibilities include:

• Coordination and management of the Council Pool and Spa Register including regular mailout of documentation.
• Preparation and submission of regular reporting such as monthly building activity data for the Building and Plumbing Commission, and Private Building Surveyor lodgements.
• Evaluation of Freedom of Information requests and provision of documentation when required.
• Data integrity checking and program of corrections.
• Monitoring current trends and development of web materials to assist in providing proactive customer service.
• Creation and maintenance of work instructions and correspondence across the building unit.
• Participation in ongoing continuous improvement program for a range of key outcomes.

About you
To be successful in this role, you will have a genuine interest in the building industry and a desire to develop your career in a supportive local government environment. You will enjoy working with people, solving problems and delivering positive outcomes for customers and the community.

Essential Experience:

• Relevant qualifications and / or experience in office administration
• Well-developed people skills to support, influence, and collaborate with relevant stakeholders.
• Ability for critical and analytical thinking and ability to proactively solve problems
• Adaptable to innovation and improvements with an awareness of change management
• Strong stakeholder management skills, and ability to work with diverse stakeholders to achieve task outcomes.
• Proficient in standard desktop applications, business systems and audio-visual technologies to support efficient work practices.

Preferred candidates will be required to undergo a National Police Check  as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Jaclyn Mirkovic | Team Leader Building Services Administration | Jaclyn.mirkovic@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

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