About the role
In this role, you will provide administrative and operational support to the Training & Compliance team, assisting with the coordination of training and professional development activities and supporting ongoing compliance across the City Infrastructure workforce within the City of Greater Geelong.

Work type: Temporary Full-time (12 months)
Classification: Band 4 Commencing at $73,795 pa plus super pro rata

Key responsibilities include:

• Undertake a range of operational tasks including managing training requests and invitations, RTO reservations and coordination, screening day to day calls, training calendar management, coordination of records management systems (Rex), maintenance of systems including training and compliance matrixes, and provide administration support to other members of the department as required.
• Coordinate internal and external training/trainers including room preparation, course paperwork and necessary resources/equipment.
• Attend RTO and BU Meetings to assist in the review of process and help execute initiatives for the refinement and improvement of given City Infrastructure training and compliance processes.
• Act as the initial contact person for the Unit, directing enquiries as appropriate, including face to face, phone and email enquiries.
• Assist in the monitoring and management of internal systems to ensure that operational and legislative requirements are met.
• Prepare reports, correspondence and presentations as required.
• Attend and take minutes of training and compliance meetings.
• Build relationships with key internal and external stakeholders of the department.
• Assist in the coordination of the delivery of marketing and promotional activities.

About you
To be successful in this role, you will have experience within a training environment or workplace health and safety administration experience.

Essential Experience:

• Office administration experience, including organising meetings or events.
• Desire to learn and develop skills within the training and compliance space.
• Well-developed research and problem-solving skills.
• Highly developed computer skills with experience using Microsoft Office, Outlook and document management systems.
• Experience in formulating Excel spreadsheets and utilising formulas to evaluate data and in turn present statistics and results for analysis and review purposes.
• Ability to effectively plan, organise and manage own time to achieve targets within a set timetable.
• Be able to work well within a team, and autonomously.
• Exceptional attention to detail and document control.
• Current Victorian Drivers Licence.
• Current Working with Children Check (employee).
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries:  Geoff Ashton | Training and Compliance Officer | Geoff.Ashton@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

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