About the role:
In this role, you will provide important administrative support for development contributions, including invoice processing, records management, and responding to enquiries. You'll assist with meetings, maintain internal systems, and support team projects with a strong focus on accuracy, service, and collaboration.

Work type: Permanent part time (60.8 hours per fortnight)
Classification: Band 5 Commencing at $78,646 pa plus super

Key responsibilities include:

• Demonstrated experience in financial administration, including the accurate processing, verification, and reconciliation of invoices, and the ability to resolve discrepancies in a timely and efficient manner.
• Strong organisational skills and attention to detail, with proven experience in end-of-year and start-of-year financial administration tasks, ensuring compliance with relevant documentation and procedures.
• Proficiency in setting up, maintaining and managing internal systems and databases, with experience in records management, data entry, and using digital tools to support administrative processes.
• Well-developed customer service and communication skills, with the ability to respond to a range of internal and external enquiries professionally and effectively via phone, email, and in-person.
• Experience providing high-level administrative support, including diary and meeting coordination, minute-taking, mail handling, and general office administration duties in a busy team environment.
• Ability to work collaboratively and flexibly, supporting team projects, promotional activities, and departmental needs, while demonstrating initiative and a commitment to continuous improvement.

About you:
To be successful in this role, you will have a Certificate IV in Business Administration (or similar) and/or bring extensive experience in secretarial, administrative, and financial support. Your strong foundation will enable you to manage a range of tasks with accuracy and professionalism, contributing to the smooth operation of development contributions and broader team functions.

Essential Experience:

• Strong software skills with practical experience in MS Office Suite, record management systems, GIS Software and databases.
• Well-developed analytical, investigative, interpretative and problem-solving skills.
• Highly developed organisational skills with the capacity to coordinate tasks, determine priorities, monitor workflows and operate effectively in a highly pressured environment.
• Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively and tactfully to obtain cooperation from internal and external stakeholders.
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities:
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion:
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City:
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries:

Click the Position Description link to view more information about this position.

Enquiries: Sarah Robinson | Coordinator Planning Delivery | Sarah.Robinson@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

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