About the role
In this role, you will have strong planning and organisation skills, ensuring that all administrative and logistical requirements of events are fulfilled within set timeframes, ensuring a high-quality customer and councillor experience.

Work type: Permanent full time
Classification: Band 5 ($76,355 - $86,617 pa plus super)

Key responsibilities include:

• Supporting the Team Leader Mayor and Councillor Support and Senior Events Officer in the planning, coordinating and delivery of citizenship ceremonies and civic receptions.
• Assisting to manage invitations received by councillors to attend events and ensuring councillors are prepared to carry out their formal duties.
• Prepare and manage technology, amenities and rooms prior to and post events as per event plan and in line with any predetermined risk related requirements. Room setups may be physically demanding and require lifting, carrying, pushing and pulling.
• Collaborate with Corporate Communications to ensure necessary speech and media support for councillors prior to, during and post events.
• Attend events, (within and outside normal work hours) and coordinate smooth running pre, during and post event with oversight and guidance from the Senior Events Officer. May be required to stand for long periods of time.

About you
To be successful in this role, you will have relevant business administration experience in a complex organisation with strong written and verbal skills to ensure effective communication with the Mayor and Councillors. Previous event experience is highly desirable.

Essential Experience:

• Ability and confidence to work in a time sensitive environment with attention to detail.
• Ability to connect with people through well-developed verbal and written communication ensuring accuracy and an approachable style.
• Professional presentation and courteous manner enabling professional, flexible and friendly working relationships.
• Awareness of the cultural and community responsibilities of civic office.
• Experience in contributing to a positive and flexible team environment.
• Experience in small events or project management.
• Current Working with Children Check (Employee).
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

If you're passionate about inclusivity and community, apply now – we’d love to meet you!

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Emily Chapman | Team Leader Mayor & Councillor Support | EChapman@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.