About the role
In this role, you will utilise your highly developed administrative skills to support the Training and Compliance Officer and drive professional growth and ensure compliance across the City Infrastructure Directorate. As a Training and Compliance Administration Officer, you'll be the backbone of our team, delivering exceptional administrative and operational support to keep our training initiatives and compliance efforts running smoothly.

Work type: Permanent full time
Classification: Band 4 $69,560 -$74,316 pa plus super

Key responsibilities include:

• Undertake a range of operational tasks including managing training requests and invitations, RTO reservations and coordination, screening day to day calls, training calendar management, coordination of records management systems (Rex), maintenance of systems including training and compliance matrixes, and provide administration support to other members of the department as required.
• Coordinate internal and external training/trainers including room preparation, course paperwork and necessary resources/equipment.
• Act as the initial contact person for the Unit, directing enquiries as appropriate, including face to face, phone, and email enquiries.
• Assist in the management of internal systems to ensure that operational and legislative requirements are met.
• Prepare reports, correspondence and presentations as required.
• Attend and take minutes of training and compliance meetings.
• Build relationships with key internal and external stakeholders of the department.
• Assist in the coordination of the delivery of marketing and promotional activities.

About you
To be successful in this role, you will have experience within a training environment or workplace health and safety administration. You will also have:

• Office administration experience, including organising meetings or events.
• Desire to learn and develop skills within the training and compliance space.
• Well-developed research and problem-solving skills.
• Highly developed computer skills with experience using Microsoft Office, Outlook, and document management systems.
• Ability to effectively plan, organise and manage own time to achieve targets within a set timetable.
• Victorian Car Drivers Licence.
• Preferred candidates will be required to undergo a National Police Check and a pre-employment medical assessment as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

Create our future together at the City of Greater Geelong
Join the City of Greater Geelong, a community-focused workplace on Wadawurrung Country. We deliver over 130 services to our growing population, striving to make our city a great place to live, work, and study. Our central location for Central Geelong-based employees is the Civic Precinct, Wurriki Nyal, a modern, sustainable, and inclusive workplace, along with our outreach locations.

If you're passionate about inclusivity and community, apply now – we’d love to meet you!

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Adrian Farrugia l Senior Team Leader Business Support | afarrugia@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.