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About CSUF
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Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
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Job Summary
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It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The Office of Graduate Studies is the central resource for graduate education on our campus. It provides leadership and support for graduate program curriculum development, offers guidance for state regulations and university policy, administers scholarship and fellowship programs for graduate students, provides academic support and services through the Graduate Studies Center in Langsdorf Hall, hosts graduate student events, provides graduate advisor support and leads graduate student success initiatives. Working closely with campus partners, the office oversees admissions, enrollment, degree progress and graduation to provide comprehensive support for all graduate students. We seek an exceptional individual to join our team as the Evaluator Trainee. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the supervision of the Executive Director of Graduate Studies, the Evaluator Trainee works closely with an Evaluator II to apply CSU and university policies to evaluate post-baccalaureate and graduate program applications to CSUF. The Evaluator Trainee reviews academic records against criteria for admission, including verification of subject requirements, institutional accreditation, GPA, test scores, and other admission criteria.
Evaluates applications to verify receipt of all transcripts, test scores, and other required documentation for admission. Uses PeopleSoft/CMS to update the grades for the core requirements, GPA, admission decisions, checklist items, registration holds, and admission comments. Evaluates international transcripts and researches extensively to determine the acceptability of the institution, coursework, the country’s education structure, conversion of the grading system, calculation of equivalent units and GPA, ability to receipt all required marksheets, degree certifications, translations, and English language proficiency scores.
Assists with maintaining records and admission reports. Assist in maintaining the security of academic records. Assists with interpreting campus and CSU admission requirements to individuals or groups. Assists with questions from prospective students individually in relation to interpretation and articulation of requirements. Assist graduate advisors through admission processing. Attend recruitment and orientation events. Other duties as assigned.
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Essential Qualifications
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Equivalent to six months of experience involving academic, administrative, fiscal or statistical records processing and maintenance or two years of full-time college with coursework specific to the development of quantitative and analytical skills. Upon successful completion of the training program, trainees are moved to the Evaluator I classification.
Knowledge of Microsoft Office including Word and Excel. Must have the ability to work closely and collaboratively with other areas on campus such as admissions and academic advisement. Knowledge of general office procedures, methods, and practices. Ability to be thorough and accurate in data entry and comparing records. Ability to interpret and correctly disseminate accurate information. Ability to maintain confidentiality of records and evaluations, convert units between academic calendars (e.g., between quarter and semester), calculate a grade point average, organize work to meet deadlines. Excellent verbal and written communication skills.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
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Additional Information
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California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
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