Strategic Events Assistant
- Employment Type: Full Time (35 hours per week)
- Duration: Continuing
- Remuneration: Level 4 from $81,335 (depending on experience) + 17% super + leave loading
- Location: UNSW Kensington Campus, NSW (Hybrid)
About UNSW:
UNSW isn't like other places you've worked. Yes, we're a large organisation with a diverse and talented community doing extraordinary things. Together, we are driven to be thoughtful, practical and purposeful in everything we do.
As Australia's #1 university and one of the world's leading research institutions, our people are helping solve society's biggest challenges through world-class research, education and innovation. If you want a career where you can thrive, be challenged and make a genuine impact, you're in the right place.
Why Your Role Matters
The Strategic Events Assistant supports the delivery of engaging events, public programs and venue experiences across UNSW.
Working within the Division of Societal Impact, Equity and Engagement, you will provide proactive, practical and customer-focused support across the Strategic Events team. You will help coordinate venue bookings, respond to client enquiries, maintain event systems and assist with event logistics; your contribution will help keep the team organised and support the smooth delivery of events and activities.
This varied, hand-on opportunity for an individual that enjoys administration, events and working with people. You will collaborate with colleagues across Venue and Event Services and Event Programs, build experience across different aspects of event delivery and, contribute to activities that raise UNSW’s profile. Some evening and weekend work will be required to support the delivery of events and activities.
Key Responsibilities:
- Provide day-to-day administrative support across the Strategic Events team.
- Respond to phone, email and in-person enquiries from internal and external clients and stakeholders.
- Coordinate venue enquiries, identify suitable spaces and process meeting and event bookings.
- Maintain booking, rostering and event systems, including iVvy, Deputy, Eventbrite, Mailchimp and SharePoint.
- Support financial administration, including purchase orders, invoices, supplier setup and credit card reconciliation.
- Assist with room bookings, catering, equipment, suppliers and event materials.
- Prepare client documents, presentations, agendas, minutes and correspondence.
- Research event décor and theming suppliers and obtain quotes.
- Support event producers and marketing colleagues with event planning and onsite delivery.
- Maintain accurate records, databases, asset registers and reports.
- Assist with staff inductions, service evaluations and team projects.
Who you are:
You are an organised, proactive and approachable administrator who thrives in a busy, service-focused environment. You bring excellent attention to detail, communicate confidently with a range of stakeholders and can effectively manage competing priorities and deadlines.
You will bring:
- A relevant qualification or experience in administration, events, hospitality or customer service.
- Strong organisational and time management skills.
- Excellent attention to detail and accurate data-entry skills.
- Basic financial literacy, including experience with invoices, purchase orders or reconciliations.
- Strong written, verbal and interpersonal communication skills.
- A proactive and positive approach to customer service.
- Confidence using Microsoft Office and online booking or administrative systems.
- The ability to work independently and collaboratively.
- Flexibility to support occasional evening and weekend events.
- An interest in developing your knowledge of events and venue operations.
For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW
Benefits and Culture:
People are at the core of everything we do. It's our people who make UNSW one of the world's leading universities.
Along with the opportunity to work on diverse, high-risk projects that support world-class research and education, you'll enjoy benefits that are hard to find in many construction and infrastructure environments, including:
- 17% superannuation and additional leave loading.
- Additional 3 days' leave over the Christmas shutdown.
- Flexible working options and genuine work-life balance.
- Career development and learning opportunities.
- Discounts and entitlements across retail, education and fitness.
To learn more about working at UNSW, visit: https://www.jobs.unsw.edu.au/lifestyle-benefits
How to Apply: Submit your CV & Cover Letter by 16th August 2026
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.
Contact: Amy Denney a.denney@unsw.edu.au - Talent Acquisition Associate
Please apply directly through the website, applications sent to the contact above will not be accepted.
Pre-Employment Checks
As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
