Administration & Project Officer, UNSW Public Policy Institute
Employment type: Fixed-term contract, full-time (35 hours per week)
Duration: 2 years
Remuneration: Broadband 5/6. Level 5 from $92,265 Level 6 from $108,021
Location: UNSW Canberra, City Campus
About UNSW Canberra
University of New South Wales (UNSW) in Canberra has multiple locations in the Nation’s Capital.
UNSW Canberra distinguishes itself from other institutions by its commitment to being thoughtful, practical, and purposeful in all endeavours. This combined approach is integral to the university's impact and contributes to its recognition as one of the top 20 universities globally, as well as a proud member of Australia's esteemed Group of Eight. Choosing a career at UNSW means embracing an environment where thriving, facing challenges, and engaging in meaningful work are not just encouraged but integral to the university experience. If you seek a career where you can excel and contribute meaningfully, you've found the right place.
At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.
Why Your Role Matters:
The Administration and Project Officer is a pivotal member of the School's professional team, providing executive administration, project coordination and operational support during the establishment of Australia's newest School of Public Policy & Government.
Working closely with the Executive Director and School Business Manager, you'll help coordinate strategic initiatives, governance activities, stakeholder engagement and day-to-day operations while contributing to the systems and processes that will underpin the School's long-term success.
The role reports to the Institute Business Manager and works closely with the Executive Director.
Accountabilities:
The role supports the successful delivery of the School's priorities through executive administration, project coordination, governance support, stakeholder engagement, event coordination and operational activities. Working across a broad range of initiatives, you'll help ensure the efficient operation of the School while contributing to strategic projects and continuous improvement.
Who You Are (skills and experience):
At Level 5:
• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Demonstrated experience providing executive, operational and project coordination support in a complex organisational environment.
• Excellent written and verbal communication skills, with a high level of attention to detail and ability to prepare professional documentation and correspondence.
• Strong organisational and time management skills, with demonstrated ability to manage competing priorities and deadlines using initiative, sound judgement and discretion.
• Demonstrated ability to work independently in a dynamic and evolving environment while contributing collaboratively within a team.
• Experience supporting projects, governance processes, events, partnerships or strategic initiatives.
• Advanced proficiency in Microsoft Office applications and experience working with a range of organisational systems and administrative processes.
At level 6 (in addition to the above):
• Excellent interpersonal and stakeholder engagement skills, with the ability to build effective working relationships across a broad range of internal and external stakeholders.
• Demonstrated ability to coordinate multiple priorities and manage competing demands within complex projects and operational environments.
• Project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation.
Benefits and Culture:
UNSW is committed to helping staff balance work-life responsibilities, by providing access to high-quality services, facilities, and flexible work and leave arrangements.
- Flexible working options (work from home, flexible hours etc)
- Additional three days leave during December festive period
- Career development opportunities
- Up to 50% discount on UNSW courses
- Flexible 17% superannuation contributions, additional leave-loading payments and salary sacrifice
- Free gym access
- UNSW-wide strategy to focus on Healthy Body, Healthy Mind, Healthy Places and Healthy Culture.
You can learn more about our Benefits and Culture at Lifestyle & Benefits UNSW
Eligibility:
Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
The University reserves the right not to proceed with any appointment.
As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.
How to Apply:
Make each day matter with a meaningful career at UNSW. Submit your application online before 11.30pm, Thursday, 30 July 2026, including your CV and a 1–2-page cover letter addressing the required skills and experience outlined in the position description. In order to view the position description, please ensure that you allow pop-ups for https://www.jobs.unsw.edu.au
Get in Touch:
For role-related queries please contact:
Sarah Mulvey - School Business Manager
s.mulvey@unsw.edu.au
For recruitment process-related queries please contact:
Holly Whale – Talent Acquisition Partner
h.whale@unsw.edu.au
Applications cannot be accepted if sent directly to the contact listed.
Find out more about the lifestyle and benefits when working with UNSW
For further information about UNSW Canberra, please visit: UNSW Canberra
For further information on living in Canberra, please visit: Living in Canberra
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
