The Opportunity
- Be part of research that makes a real-world impact
- Full time (35 hrs week), 12-month fixed term contract
- $103,866-$110,801 + 17% super
Animal Services plays a critical role in supporting world-class research across UNSW and affiliated organisations. As an Administration Officer, you will contribute to the smooth and effective operation of animal research facilities by delivering high-quality administrative and financial support.
Reporting to the Animal Services Director, this role supports staff and researchers through a broad range of administrative, financial, and operational activities, ensuring compliance, efficiency, and service excellence.
Key Responsibilities
- Coordinate and manage administrative systems, processes, and reporting within Animal Services
- Develop and maintain procedures, providing expert advice on administrative guidelines and practices
- Support implementation of policies and ensure effective operational compliance
- Act as a key point of contact for internal and external stakeholders, ensuring service delivery meets demand
- Oversee financial administration including purchasing, expense processing, reconciliations, and billing
- Provide secretariat support to committees and meetings
- Support delivery of Division-wide projects, initiatives, and ad hoc programs
- Monitor budgets and ensure timely, accurate financial processing
- Facilitate procurement and asset management in line with UNSW policies
- Maintain compliance-related data systems (e.g., animal ethics, WHS, restricted substances)
The Organisation
UNSW isn’t like other places you’ve worked. We are a large organisation with a diverse and highly talented community doing extraordinary work. We are driven to be thoughtful, practical and purposeful in all we do, and this collective approach is what gives our work impact. It is also why UNSW is consistently ranked among the world’s top 20 universities in the QS World University Rankings and is a proud member of Australia’s prestigious Group of Eight. If you’re seeking a career where you can thrive, be challenged and contribute to meaningful work, you’re in the right place.
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
Skills and Experience Required
You are a proactive and detail-oriented administrator with strong organisational skills and the ability to manage competing priorities in a dynamic environment. You bring:
- A relevant tertiary qualification or equivalent experience
- Demonstrated experience in financial and administrative functions (preferably in a university or similar environment)
- Excellent communication and stakeholder engagement skills
- Strong time management and problem-solving abilities
- Advanced proficiency in Microsoft Office and administrative systems
- Sound numeracy skills and ability to interpret financial information
- A commitment to customer service excellence and continuous improvement
- An understanding of health & safety responsibilities and UNSW values
To apply: Please submit your CV and Cover Letter addressing the Skills and Experience required in the Position Description. (a copy of the Position Description can be found at Jobs@UNSW)
Pre-Employment Checks
Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
These pre-employment checks may include a combination of some of the following checks: -
- National and International Criminal history checks
- Entitlement to work and ID checks
- Working With Children Checks
- Completion of a Gender-Based Violence Prevention Declaration
- Verification of relevant qualifications
- Verification of relevant professional membership
- Employment history and reference checks
- Financial responsibility assessments/checks.
- Medical Checks and Assessments
Compliance with the necessary combination of these checks is a condition of employment at UNSW.
Contact: Shiree Thomas - Talent Acquisition Partner - e: shiree.thomas@unsw.edu.au
Please note applications sent directly to the contact above cannot be accepted.
Applications close: 11.55pm, Wednesday 13th May 2026
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
