The Opportunity
The Executive Assistant to the Head of School provides effective and efficient executive-level administrative support and office management services to the Head of School and other senior staff as required; and is responsible for facilitating effective communication between the Office of the Head of School and internal and external stakeholders, and for always maintaining professionalism and confidentiality. The position is the first point of contact for the School office and is responsible for all aspects of the office management to maintain the administrative systems of the School. As a member of the General Administration Team of the Faculty, this position support activities as required within the Schools and Dean’s Unit. The role of Executive Assistant reports to the School Manager with a dotted reporting line to the Head of School and has no direct reports.
- Salary Level 6: $103,866 - $110,801 + 17% Super.
- Full time, Fixed Term to 31st December 2026
- Location: Kensington – Sydney, Australia
- The successful candidate is required to be on campus minimum 3 days per week.
About UNSW
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.
The Faculty of Engineering at UNSW is a national and international leader in engineering research and education and is the University’s premier research Faculty. It is the largest Engineering Faculty in Australia, graduating the largest number of engineers and with the largest research expenditure. Through excellence in fundamental and applied research the Faculty aims to be placed in the top 20 internationally by 2025. For more information about the Faculty of Engineering please refer to the Faculty website: https://www.unsw.edu.au/engineering/about-us
Skills and Experience
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Strong written and verbal communication skills, with a high level of attention to detail for deliverables produced.
- High level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines.
- Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
- Advanced level of computer literacy, working with a range of computer systems and applications.
- Superior time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative.
- Proven organisational skills and the ability to operate autonomously while demonstrating strong initiative and a proactive approach to driving process improvement.
Benefits and Culture
UNSW offer a competitive salary and access to a plethora of UNSW-perks including:
- 17% Superannuation and leave loading
- Additional 3 days of leave over the Christmas Period
- Access to lifelong learning and career development
More information on the great staff benefits and culture can be found here.
Additional details about the specific responsibilities for this position can be found in the position description. This is available via JOBS@UNSW.
Pre-Employment Checks
Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. These pre-employment checks may include a combination of some of the following checks:
- National and International Criminal history checks
- Entitlement to work and ID checks
- Working With Children Checks
- Completion of a Gender-Based Violence Prevention Declaration
- Verification of relevant qualifications
- Verification of relevant professional membership
- Employment history and reference checks
- Financial responsibility assessments/checks
- Medical Checks and Assessments
Compliance with the necessary combination of these checks is a condition of employment at UNSW.
To Apply
Please click the apply now button and submit both your CV and Cover Letter. Applicants must have working rights in Australia and be able to be on site in Kensington regularly. Visa sponsorship is not available for this appointment.
Please note applications will not be accepted if sent to the contact listed below.
Contact
For role-specific inquiries, please contact Elena Estrina at e.estrina@unsw.edu.au
For questions regarding the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au
Applications close: 11:55 pm (Sydney time) on Tuesday 3rd February 2026
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.
