Administrative Assistant – IT Division (Identified)
- Employment Type: Full Time (35 hours per week)
- Duration: Continuing
- Remuneration: Level 4 $81,335 - $85,799 (depending on experience) + 17% super + leave loading
- Location: Kensington, NSW
This is an identified position and open to Aboriginal or Torres Strait Islander applicants only. UNSW’s exemption under section 126 (s126) of the Anti-Discrimination Act 1977 (NSW).
About UNSW:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.
Why Your Role Matters:
Join our IT Division as an Administrative Assistant, providing proactive, efficient and hands-on support to the Office of the Chief Information Officer. Reporting to the IT Administration Team Leader, you’ll play a key role in keeping the division running smoothly - from managing office operations to maintaining a welcoming and well-organised workspace.
In this role, you will:
- Manage the Admin inbox and coordinate building access requests.
- Perform regular kitchen checks for restocking consumables and coffee machine servicing.
- Provide ad hoc catering support during meetings and events.
- Handle day-to-day admin duties such as filing, ordering supplies, arranging couriers, and maintaining records.
- Support meeting and event logistics, including room bookings, catering and setup.
- Assist with onboarding new staff and visitors, ensuring smooth access and orientation.
- Deliver friendly, efficient customer service and maintain positive relationships across the IT Division.
Who You Are
You’re an organised and proactive administrator who enjoys keeping things running behind the scenes. You have a practical mindset, great attention to detail, and a strong sense of ownership over shared spaces and tasks.
You’ll also have:
- A Diploma or equivalent combination of qualifications and experience.
- Strong organisational skills and the ability to manage competing priorities.
- Excellent attention to detail and commitment to high-quality service.
- Strong communication and teamwork skills.
- Proficiency in Microsoft Office and experience using online systems and databases.
- An understanding of, and commitment to, UNSW’s values and objectives.
For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW
UNSW considers being Aboriginal and/or Torres Strait Islander a genuine occupational qualification under s.14 of the Anti-Discrimination Act 1977 (NSW).
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible working options.
- Career development opportunities.
- 17% Superannuation contributions and additional leave loading payments.
- We offer 10 days cultural leave, and we have an Indigenous Employee Network.
- Additional 3 days of leave over Christmas period.
- Discounts and entitlements (retail, education, fitness).
For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
How to Apply: Submit your CV & a succinct one-page cover letter detailing your interest and suitability for the job by 11:55pm, 18th November 2025
Please note: All offers of employment will be subject to Confirmation of Aboriginality.
Contact Information:
For queries regarding submission, contact Amy Denney a.denney@unsw.edu.au - Talent Acquisition Associate.
For queries regarding UNSW’s Indigenous strategy, contact Natalie Chenhall n.chenhall@unsw.edu.au - Manager Indigenous Employment.
UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
