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• Remuneration Level 6: $100,354 - $107,054 + 17% superannuation Pro Rata.
• Employment Type: Part Time, Fixed Term to December 2027 (21-hour week)
• Location: Kensington, NSW (The successful candidate will work on campus minimum three days a week)

About us:

UNSW Business School is a leader in business education and research in the Asian region and one of the largest Business Schools in Australia with more than 16,500 students, 500 academic and professional staff and more than 80,000 alumni and partners.

Position Summary:

The Project Coordinator plays a key role within the Faculty of Business and its School of Economics in coordinating and managing general project and administration of the STEP UP (Research and Outreach) Initiative. The role entails providing efficient project, administrative and executive support to STEP UP, its associated activities and tasks and its executive team, as well as responding to enquiries using judgement and initiative while employing considerable technical skills and discretion when making decisions. The role reports to the co-chairs of STEP UP and has no direct reports.


Accountabilities:

(please review the Position Description for a full list of Accountabilities)

• Support the delivery of the STEP UP Initiative by coordinating the project including overseeing administration of practices and reporting systems and undertaking all required tasks to facilitate its effective operations.
• Provide project support in the delivery of STEP UP programs, activities and tasks; undertake ad hoc projects as required, including but not limited to, assistance with reports, presentations, awards and grant writing.
• Proactively provide high level and seamless project and executive support to STEP UP co-chairs, whilst exercising discretion, initiative and confidentiality at all times.
• Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the STEP UP Initiative.
• Act as the primary contact for key internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise priorities as well as urgent and often sensitive matters.
• Perform finance administration requests in line with program budgets including but not limited too purchasing, managing travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
• Provide secretarial support to meetings as required, including coordinating and planning meetings, compiling agendas and other documents, preparing minutes and following up on allocated or outstanding meeting tasks.
• Undertake diary, email and document management, including assisting with the preparation of email responses.
• Provide efficient program support and coordinate events such as conferences and award ceremonies where required.
• Manage social media presence and accounts to maintain the profile of the STEP UP Initiative.
  
  

Skills and Experience:

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks, potentially related to sensitive and confidential matters, with competing deadlines.
• Ability to liaise effectively with all levels of staff and external stakeholders.

• Highly advanced written and oral communication skills, with the demonstrated ability to develop high level correspondence and strategic documents (e.g., reports, presentations, awards and grant applications) and to research and analyse data and integrate information from a variety of sources. A high level of attention to detail for deliverables produced.
• Excellent organisational and negotiation skills with proven ability to plan, organise and co-ordinate projects and tasks, operating autonomously while demonstrating strong initiative and a proactive approach while thinking strategically, drawing on information from multiple sources.
• Excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks, establish priorities and meet competing deadlines by using judgement and initiative.

• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
  
  

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments (Pro Rata)
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)
  
  

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Sunday 1^st June 2025 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).


Get in Touch:

Any applications sent to the contacts below will not be accepted.

If you have questions about the role, please contact Isabella Dobrescu at dobrescu@unsw.edu.au

If you have questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.