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Administrative Assistant - Legal & Compliance Team 

• Employment Type: Full Time (35 hours per week)
• Duration: Contract until January 2026
• Remuneration: Level 5 $85,717 - $96,992 (depending on experience) + 17% super + leave loading
• Location: Kensington, NSW (hybrid)

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why your Role Matters:

The Administrative Assistant will provide proactive, practical and efficient administrative legal support to the Legal & Compliance team.

The position will be required to work in close collaboration on a day-to-day basis with the Head of Operations and the Legal Operations & Projects Officer. The position will predominantly provide administrative support to the People & Conduct Law team but will also have working relationships with the broader UNSW Legal & Compliance team. Other key stakeholders that the Administrative Assistant will be required to liaise with include the Office of Assurance & Integrity, the offices of the other Deputy Vice-Chancellors and Vice President – Operations, Chief People Officer, other members of the University Executive and the wider University community.

Accountabilities:

Provide high level administrative support to the People & Conduct Law team, and the broader Legal & Compliance team as required, including:

• Working with the People & Conduct Law team and providing general assistance with UNSW’s responses to subpoenas and other notices to produce.
• Matter management support – such as opening matters, closing matters and email filing.
• Respond to email and phone inquiries from stakeholders, monitor shared mailboxes, and manage requests in the matter management system, escalating as needed.
• Documentation support – such as setting up folder structures, version control, utilising standard templates to assist in preparing drafts.
• Administrative support for litigation and investigations – such as photocopying, indexing and utilising standard templates to assist in the preparation of Counsel briefs.
• Maintain detailed filing systems, spreadsheets, and databases, and train team members to ensure consistency within the Legal & Compliance team.
• Support the Head of People & Conduct Law and other People & Conduct Law senior team members by arranging meetings with senior stakeholders and preparing required correspondence.
• Perform financial administrative tasks, including processing or coordinating invoice payments for Legal & Compliance.
• Oversee the onboarding process for People & Conduct Law team members.
• Prepare high-quality documents using Microsoft Office, including drafting, editing, reformatting, and enhancing visual appeal with infographics.

Skills and Experience:

• Relevant qualification with subsequent relevant experience or equivalent level of knowledge gained through any combination of education, training and/or experience. Administrative experience in a legal secretarial or paralegal role and familiarity with legal processes and procedures is essential.
• Strong written and verbal communication, client service and interpersonal skills to enable professional interaction with a range of people, including internal clients and representatives from other organisations.
• Demonstrated personal integrity and professional commitment to, and the ability to deal with highly confidential matters with discretion.
• Well-developed time management and organisational skills, and the ability to work well under pressure and effectively prioritise multiple tasks with competing deadlines.
• Proven ability to work effectively autonomously and as part of a team.
• High proficiency of computer literacy, working with a range of computer systems and applications, including Microsoft Office 365 suite including Teams, OneDrive, Excel, Word, PowerPoint, OneNote, SharePoint and Outlook.
• Willingness to learn and adopt new technologies, such as workflow and automation systems, contract management systems, document management systems and matter management systems.
• Demonstrated experience and ability in drafting correspondence, legal documents, presentations and similar materials.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply: Submit your CV & a cover letter detailing your interest and suitability for the job (as per the skills & experience bullet points in the job description) by 11.55pm 8^th April 2025
Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

Contact: Amy Denney a.denney@unsw.edu.au - Talent Acquisition Team
Please apply directly through the website, applications sent to the contact above will not be accepted.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.