Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.
Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo — the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!
SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.
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| Job Summary: |
The Administrative Assistant for Student Union Leadership and Activities (SULA) is supervised by the Director and responsible for ensuring the daily operations of the department, its staff and programs.
Office Management
- Answering phone calls and managing visitors and re-routing questions as necessary.
- Coordinates ongoing website updates for the unit
- Assists with maintenance of department budgets, including, but not limited to the proper maintenance of state budget requisitions and purchase orders, petty cash, and BASC vouchers. Also responsible for managing, monitoring and maintaining P-card purchases and reconciliation.
- Orders all office supplies including water and completes repair requests for equipment.
- Establishes and maintains required databases, hardware and software and special projects and reports needed for department.
Staff Support
- Maintains professional staff member calendars
- Responsible for day to day oversight of student payroll, office budget and student employee and staff scheduling
- Records and distributes departmental meeting minutes. Responsible for minutes for departmental committees such as, but not limited to Move-in, Welcome Week , and Homecoming
Program Support
- Coordinates distribution of advertisements and program details – electronically, around campus, on social media.
- Completes room reservations and catering requests for department and related events.
- Coordinates logistical needs of the various programs and events including managing the community outlook calendar, room reservations, catering, transportation needs, etc.
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| Minimum Qualifications: |
Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1, Full Time - Brockport location.
OR
The following candidates may be transfer eligible into the Administrative Assistant Traineeship (a two-phase, two-year promotional program into the Administrative Assistant 1 Salary Grade 11 title):
Office Assistant 1’s who have completed one year in title are eligible to transfer to the Salary Grade 8 – Administrative Assistant Traineeship 1. (Non-Keyboarding titles will be required to take a typing test.)
Office Assistant 2’s who have completed one year in title are eligible to transfer to the Salary Grade 8 – Administrative Assistant Traineeship 1 – will remain at the Salary Grade 9 pay. (Non-Keyboarding titles will be required to take a typing test.)
For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm
Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.
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| Work Schedule: |
37.5 Hours/Week; Monday-Friday, 8am-4pm; Some late afternoons and weekends |
| Salary and Benefits: |
May be benefits eligible; Find out more about benefits at Careers@Brockport! This position is not eligible for visa sponsorship. |
| Application Instructions: |
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references at jobs.hr.brockport.edu . |
Background Investigation Statement:
All applicants are subject to a pre-employment background check. |
Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement. |
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New York State Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations via email at info@goer.ny.gov.
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Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.
Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.
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Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.
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| SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University. |
