Office Administrator
- Job ID
- 495709
- Job Type
- Temporary / Fixed Term
- Location
- Philippines
- Categories
- Administration / Support / Secretarial, Asset Management, Communications / Community Relations, Procurement / Supply, Supervisory / Management, Supply
- Applications close
- Singapore Standard Time
LEIGHTON ASIA, established in 1975, is a leading international construction company, delivers a portfolio of high-profile infrastructure projects throughout Asia, operations specialize in civil engineering and infrastructure, rail, roads and tunnels, as well as building works.
We are a member of the CIMIC Group, one of the world’s largest leading international contractors and the world’s largest contract miner. Our Group Principles are Integrity, Accountability, Innovation and Delivery. Safety is more than a Principle, it underpins everything we do.
As a leading construction provider, Leighton Asia is what it is today because of our people. Our people are the key asset driving the business. One of the Group’s highest priorities is to create a rewarding, challenging and safe workplace for all our people.
LinkedIn: https://hk.linkedin.com/company/leighton-asia-india-and-offshore
Twitter: https://twitter.com/leightonasia
Job Duties
- Record Keeping and Document Management
- Manage the purchase, receipt, storage, distribution and inventory of office equipment, furniture and supplies.
- Preparation of Purchase Requisition.
- Conduct regular equipment, furniture, and supply inventory.
- Prepare monthly/quarterly/semi-annual/annual supply inventory report, as required.
- Supply Inventory and Management
- Manage and closely coordinate with the service provider, as applicable, the safe operations and maintenance of transport fleet and services.
- Review and certify transport/shuttle services unit and drivers utilization.
- Coordinate with end-users/requestors to ensure efficient and effective use of transport/shuttle services.
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- Transport/Shuttle Services Fleet Management
- Office and facility maintenance
- Ensure proper housekeeping and maintenance of offices including satellite offices and project facilities.
- Coordinate with departments concerned on support needed to maintain project facilities and equipment.
- Messengerial Duties
- Responsible for messengerial duties for the Project;
- Ensure all documents are delivered on time to concerned party;
- Does other miscellaneous errands in the office.
- Ensure office meeting rooms and other functions are planned and prepared as required.
- Coordinate and assist fellow Clerical Staff as and when necessary.
- People Management
- Prepare daily, weekly, monthly, semi-annual and annual work plan and supervision of all administrative services personnel under his/her supervision.
- Prepare performance goals and objectives, performance assessment and develop improvement action plan to ensure personnel meets performance expectations.
Job Requirements
- Graduate of any business or related course;
- Minimum of three (3) years relevant work experience
- Excellent organizational and leadership skills
- Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
- Experience using business email services, such as Microsoft Outlook.
- Use common office equipment, such as modern phone systems, fax machines, and copy machines.
- Comfort multitasking and handling multiple requests from different individuals and departments.
- Ability to work quickly and in a potentially high stress environment.
- Strong communication skills and extremely self-motivated when managing communication channels.
Interested parties, please apply with full resume stating present and expected salary in your application. By submitting your personal data for recruitment purposes, Applicants understood and agreed that the Company may retain such personal data up to a period of two years for the recruitment of any suitable position within the Company.
Information provided will be treated in strict confidence. Applicants who are not invited for an interview within 8 weeks may consider their application unsuccessful for the applied post.
For more information about Leighton Asia, please visit our Leighton Company Website.
How to apply
Apply now
- Applications close
- Singapore Standard Time