Location: Brisbane, Qld
Remuneration/Benefit: Attractive salary, benefits and development opportunities
- Supportive and inclusive team culture
- Meaningful work supporting critical corporate functions
- Strong national brand with long-term career pathways
Are you an exceptional Executive Administrator who thrives in a fast-paced environment and loves enabling senior leaders to succeed? Join Aurizon and play a pivotal role in supporting our People, Safety, and Technology priorities. As Australia’s largest rail freight operator with a national footprint, Aurizon plays a vital role in connecting Australia's coal producers to domestic and international markets.
About the role:
In this high-visibility role, you’ll deliver confidential, efficient and high-level executive support, coordinating a wide range of administrative, operational and stakeholder-facing activities. You’ll be a trusted partner to your Executives, enabling them to focus on strategic priorities by ensuring seamless coordination, communication and follow-through.
Key responsibilities include:
- Provide high-level executive support to the Head of People and Development, Head of SHE and Learning, and Head of Technology.
- Coordinate complex diaries, meetings, travel, conferences and stakeholder engagements across portfolios.
- Prepare high-quality reports, presentations, documents, spreadsheets and correspondence for senior forums.
- Coordinate the Board and Committee papers from preparation to submission – ensuring quality and compliance.
- Support meetings with agendas, minutes, and action follow-up
- Flag priority matters for Executive attention and ensure timely resolution
- Build strong relationships with executives, senior leaders, and internal/external stakeholders
- Streamline administrative systems and processes for efficiency.
- Maintain records and documentation in line with governance and confidentiality standards.
- Support ad hoc projects and initiatives as required across the supported portfolios.
Note: Responsibilities may evolve over time as business needs change.
About You:
You’re organised, adaptable, and thrive in a role where priorities can shift, and deadlines are critical. You’re confident in supporting multiple senior leaders, balancing competing demands - operating with discretion and professionalism.
You will bring:
- Minimum 3 years’ experience in administrative support roles.
- Proven experience supporting multiple senior leaders or executives.
- Demonstrated experience coordinating Board or Committee papers, governance documentation or executive submissions (highly regarded).
- Exceptional planning, coordination and time management skills.
- Strong written and verbal communication skills with the ability to influence and negotiate.
- High proficiency across Microsoft Office, Microsoft 365, Co-pilot (or similar) and SAP (or similar systems), digital workflow tools and enterprise communication tools.
- Ability to work both independently and collaboratively.
- A proactive, professional approach with strong ethical and commercial judgement.
- Working knowledge of HR, safety, learning, technology or corporate governance environments (desirable).
What we offer you:
At Aurizon, we support the development and growth of our employees. With a national portfolio of operations, we offer long-term and exciting career opportunities.
Some of our benefits include:
- Development and growth opportunities.
- Access to mentoring and development programs.
- Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands.
- Parental leave program and super booster.
About Aurizon:
Aurizon is Australia’s largest rail freight operator and a top 100 ASX company. Each year, we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy, connecting miners, primary producers and industry with international and domestic markets.
Look to Aurizon for a diverse and collaborative culture.
At Aurizon, we are proud of our diverse, collaborative, creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic, caring, and inclusive work environment.
To learn about us and our company values, please visit www.aurizon.com.au/careers
Ready to take the next step in your career? Apply now and help us move what matters.
