UToledo Careers

Title: Administrative Assistant 1

Department Org: Resid Prgm-Administrative - 107310

Employee Classification: B1 - Classif'd Full Time AFSCME HSC

Bargaining Unit: AFSCME HSC

Primary Location: HSC C

Shift:  1

Start Time:  8:00 AM   End Time:  4:30 PM

Job Description:

Under minimal supervision, the Administrative Assistant will provide comprehensive support to the Graduate medical Education (GME) Office. Responsibilities include maintaining calendars, coordinating activities, providing transcription and meeting minutes, arranging meetings and conferences, and additional administrative support as required. The Administrative Assistant will assist the GME Director, GME Program Manager, and Associate Dean for GME with the day-to-day operations of the GME Office.

This position positively impacts the Institution in helping the Graduate Medical Education Office maintain program accreditation and ensuring appropriate documentation is in place for residents, programs, and the GME Office. The Administrative Assistant facilitates GME Office activities to support business and academic ventures internally and externally.

Minimum Qualifications:

Education/experience/licensing:
• Associate’s Degree in business management, secretarial sciences, or related field required.
• Six (6) months’ administrative and/or secretarial experience performing similar duties for an upper-level management position required.
Or equivalent combination of education and work experience
• Must be able to type 30 WPM and a good working knowledge of rules of grammar, spelling, and punctuation.
• Preferred experience in medical academic position and knowledge of residency programs, Graduate Medical Education issues, and familiarity of the Accreditation Council for Graduate Medical Education requirements.
• Experience with computers and programs, such as Word, Excel, PowerPoint, Outlook, Photoshop, Adobe, etc.
• Knowledge of or familiarity with New Innovations, Banner, and/or other University of Toledo database systems.
• General familiarity with standard office equipment (scanning machines, transcription, faxes, photocopy machines, etc.).
• Working knowledge of voice mail systems and ability to learn new technology as relevant.
• Excellent verbal and written communication skills.
• Able to compose correspondence (memos, letters, minutes, reports) and to perform transcription from written or dictated materials.
• An ability to perform efficiently and professionally under demanding situations.
• Organizational expertise, attention to detail, and adherence to deadlines are essential.
• Ability to plan and organize work, both under supervision and using independent judgment under stressful situations.
• Exhibits accuracy and attention to detail.
• Must maintain confidentiality.
• Ability to write legibly, speak articulately, and follow directions accurately.

Preferred Qualifications:

• Preferred experience in medical academic position and knowledge of residency programs, Graduate Medical Education issues, and familiarity of the Accreditation Council for Graduate Medical Education requirements.

Conditions of Employment:

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. 

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hrcompliance@utoledo.edu or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. 

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.