| Position Title: |
Secretary Level 2 - College of Arts, Sciences and Education |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
33601 - Social Work
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| Advertised Salary: |
$18.45 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. |
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Benefits:
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Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Clerical Tech Association (CTA)
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
Clerical-Technical Association (MEA-NEA) |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
• The College of Arts, Sciences and Education seeks applicants for a Secretary Level 2 position.
• This position will support the delivery of academic functions within the college and provide primary support in the Social Work Department.
• The position will follow established college/departmental policies and procedures.
• The anticipated start date of this position is December 2026. However, this is an estimated date and can be revised if needed. |
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| Position Type: |
Staff |
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| Required Education: |
• Satisfactory completion of two years of college or equivalent.
• The requirements listed above are representative of the knowledge, skill, and/or ability required.
• The listed requirements represent the knowledge, skills, and/or abilities required. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education: Two years of full-time, related work experience equals one year of education. |
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| Required Work Experience: |
• Two years of full-time secretarial work experience, including bookkeeping, supervisory responsibility, and public contact.
• Two years of part-time is equivalent to one year of full-time. |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Moving
- Reaching
- Twisting
- Repetitive movement
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| Additional Education/Experiences to be Considered: |
• Higher education work experience.
• Experience with Concur (travel software), Banner self-service and Banner INB. |
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| Essential Duties/Responsibilities: |
• Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
• Assist students with registration, drops, and adds.
• Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conferences, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment.
• Establish and maintain filing and record-keeping systems.
• Independently answer routine correspondence. Draft non-routine correspondence for the supervisor's review and approval.
• Input, retrieve, download, and output information utilizing a computer to access various software programs and systems.
• Interview, train, and direct student employees.
• Train and direct lower-level non-bargaining-unit clerical employees.
• Perform bookkeeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits.
• Plan expenses and monitor travel budget for staff, faculty, and teams.
• Prepare and maintain information for such documents as correspondence, memos, reports, etc., using computer software such as word processing, spreadsheet, database, and file management.
• Perform any/all duties as defined in the Secretary, level one position description.
• Coordinate activities with other departments,
• Research information as background for incoming and outgoing communications.
• Train clerical bargaining unit members in the characteristic duties.
• Perform duties related to auditing student scholastic records, checking graduation applications, and determining honor status.
• Verify scheduling of course offerings, classrooms, and laboratories.
• Carries out responsibilities in accordance with university policies and applicable laws.
• Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws.
• Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
• Support, promote, and develop university student enrollment and retention initiatives.
• Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
• Attend meetings and conferences in the absence of the supervisor.
• Provide back-up assistance for other clerical positions and perform routine office support duties.
• Carry out supervisory responsibilities in accordance with University policies and applicable laws.
• Maintain the confidentiality of designated information.
• Reports to immediate supervisor.
• Train and direct non-bargaining unit clerical employees. |
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| Skills and Abilities: |
• Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
• Input, retrieve, download, merge, and output information from software programs and systems.
• Interpret student problems and direct students to the proper resource.
• Operate a variety of office machines and equipment such as computers, facsimile, multi-line telephone, and copier.
• Perform basic mathematical operations with accuracy.
• Plan, organize, and make sound judgments and decisions.
• Direct and train others in the performance of the characteristic duties.
• Use computer software such as word processing, spreadsheets, and databases.
• Utilize the rules of proper grammar, correct spelling, punctuation, and correct arrangement of information.
• Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. |
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
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| Special Instructions to Applicants: |
• Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of any completed college coursework or attained degree if applicable. If you do not have a college transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.
• Transcript must include institution name, applicant name, date degree attained, degree awarded. The individual hired will be required to submit an official transcript if applicable. |
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Initial Application Review Date:
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November 16, 2026 |
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| Open Until Position is Filled?: |
Yes |
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Posting Close Date:
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| EEO Statement: |
Ferris State University, an Equal Opportunity employer, is committed to cultivating an environment of belonging that values, respects, supports, and celebrates individual similarities and differences within its community, allowing students, faculty, and staff to thrive authentically. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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Click here to learn more about working at FSU. |
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