| Position Title: |
Space & Asset Manager |
|
| Location: |
Big Rapids (Main Campus) |
|
| Department: |
55403 - Plant Proj Mgmt
|
|
| Advertised Salary: |
$60,000-$70,000 |
|
Benefits:
|
Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.
Admin / Admin Temp Benefit Plans
|
|
| FLSA: |
Exempt |
|
| Temporary/Continuing: |
Continuing |
|
| Part-Time/Full-Time: |
Full-Time |
|
| Union Group: |
N/A |
|
| Term of Position: |
12 Month |
|
| At Will/Just Cause: |
Just Cause |
|
| Summary of Position: |
• Provide for technical and administrative matters pertaining to the computerized maintenance management system that includes; the identification and inventory of maintainable equipment, as well as, space utilization on the Big Rapids and Grand Rapids campuses.
• Develops and maintains the accuracy of equipment metadata by regularly collecting and inputting information in a computerized asset management system.
• Determines appropriate method of accomplishment and prepares asset management data, including space details.
• Research methods, materials, systems, and assists in developing processes and procedures related to the space & asset management program that includes space & asset management plans, space & asset class strategies, maintenance procedures, and space & asset information management.
• Prepares data summaries, reports, and presentations leveraging data in the various programs and systems.
• Provides map and attribute information required by Facilities Management and other university departments.
• Responsible for maintaining, implementing, and updating the integrated workplace management system (IWMS), procedures and standards to improve efficiency and effectiveness of maps, databases, engineering documents, and associated data through increased consistency and system integration. |
|
| Position Type: |
Staff |
|
| Required Education: |
• Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, or other related discipline. |
|
| Required Work Experience: |
• Five years of professional experience working with a IWMS software.
• Experience with planning, scheduling, and auditing overall facilities/maintenance activities related to space or asset management.
• Experience working with building maintenance personnel.
• High degree of skills and ability to coordinate and communicate effectively with a wide range of professional and contractor personnel. |
|
| Required Licenses and Certifications: |
|
|
| Physical Demands: |
- Office Environment
- Bending
- Carrying
- Reaching
- Sitting
- Twisting
- Lifting
- Pulling/Pushing
- Repetitive movement
- Standing
|
|
| Additional Education/Experiences to be Considered: |
• Data analysis experience in facilities maintenance program, specifically in asset management and space utilization.
• Experience with a database reporting tool and familiarity with Integrated Workplace Management System Experience interfacing Revit, CAD/GIS and BIM electronic format. |
|
| Essential Duties/Responsibilities: |
• Lead the space & asset management program including the identification and inventory of maintainable assets installed on the Big Rapids and Grand Rapids campuses.
• Develop and maintain the accuracy of equipment metadata by regularly collecting and inputting information into the computerized asset management system.
• Demonstrates an understanding of diversity, equity, inclusion and belonging, especially in working relationships with students, faculty, staff, and community members.
• Support, promote, and develop university student enrollment and retention initiatives.
• Create equipment records in database and organize records into functional groups.
• Apply existing lists of maintenance tasks to service schedules and work closely with supervisors to coordinate and schedule assigned tasks related to asset management.
• Interface with work control, supervisors, staff, and the campus to develop space utilization plans and serve as a liaison for problem solving.
• Support management in the review of work order data accuracy, parts usage, work order type, codes, comments, etc.
• Maintain effective communication with facilities management staff, customers, faculty, students, contractors, consultants, etc.
• Actively participate as a team member in cross-functional teams to move toward the completion of established goals and objectives.
• Monitor preventive maintenance work order status, work with shop supervisors to manage assignments, and completion.
• Modify schedules to maximize efficiency and effectiveness.
• Work with departments to design and create reports for the management as needed.
• Assist with preparation of documents to perform inspection and maintenance of assets including; identifying and establishing service frequencies, and task lists.
• Ensure integrity of information in the database.
• Review existing records to determine accuracy and proper scheduling/task list assignments.
• Modify database and field labeling to maintain integrity.
• Walk through all campus spaces on periodic basis to identify missing assets and verify service.
• Review computerized service frequencies and task lists.
• Maintains the IWMS in Facilities Management, improving the effectiveness and accuracy of information available to Facilities Management staff, customers, faculty, students, contractors, consultants, etc.
• Maintains all Facilities Management electronic and non-electronic file information.
• Maintain and update all campus master drawings on a continuous basis.
• Updates will include changes due to corrected or previously missing information, remodeling, new construction, and renovation project work.
• Create and maintain a campus master utility set of files that consists of; storm, sanitary, tunnel, electrical, steam, lighting, water, gas, wells, trees, and others as identified.
• Provides technical guidance and direction to the student staff, Facilities Management personnel, A/E firms, contractors, and consultants in the interpretation and implementation of IWMS standards.
• Maintain current knowledge of IWMS technology and equipment.
• Prepares annual recommendations on IWMS technology and equipment upgrades and purchases.
• Maintains campus space information and facilities condition database.
• Provides on-call support in rotation with other exempt employees in Facilities Management.
• Supervises departmental personnel and student employees as assigned.
• Serve on various University committees as assigned.
• Any other duties assigned within the position classification area. |
|
| Marginal Duties/Responsibilities: |
• Reports directly to the Director of Planning, Design & Construction.
• Responsible for space & asset management for on-going maintenance of assets as assigned.
• Responsible for functioning independently with considerable technical and administrative latitude with regard to space & asset preparation and management responsibilities.
• Responsible for maintaining the confidentiality of designated information. |
|
| Skills and Abilities: |
• Must be able to communicate effectively and possess a demonstrated ability and background to assume departmental administrative responsibilities and work harmoniously with all levels of University staff and vendors.
• Possess excellent written and oral skills.
• Knowledge of IWMS processes and best practices.
• Demonstrated commitment, experience, and understanding of diversity, equity, and inclusion.
• Work independently with minimal supervision.
• Technically proficient as it relates to IWMS principles.
• Ability to organize and prioritize multiple projects and deadlines.
• Ability to frequently interact respectfully and sensitively with individuals and groups, including; operations and maintenance personnel.
• A basic understanding of design and construction documentation.
• Ability to perform field inspections, collect data, and incorporate accurately into electronic files.
• Possess demonstrated proficiency using computers, including the following software: computerized asset management software,
• Knowledge in; windows, word processing, spreadsheets, database, presentations, scheduling, and Internet.
• Asset programming and experience in maintenance of assets.
• Demonstrated ability to establish and improve standards and procedures.
• Experience interfacing with Revit, CAD, GIS & BIM electronic information. |
|
| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
|
|
| Optional Documents: |
|
|
| Special Instructions to Applicants: |
|
|
Initial Application Review Date:
|
March 24, 2025 |
|
| Open Until Position is Filled?: |
No |
|
Posting Close Date:
|
March 22, 2025 |
|
| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
|
| |
Click here to learn more about working at FSU and KCAD. |
|
| |
|
|
