| Position Title: |
Account Specialist |
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| Location: |
Big Rapids (Main Campus) |
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| Department: |
38000 - CET Deans Office
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| Advertised Salary: |
$21.57 to 27.46 hourly rate pursuant to FSU and CTA/MEA-NEA Agreement |
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| FLSA: |
Non-Exempt |
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| Temporary/Continuing: |
Continuing |
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| Part-Time/Full-Time: |
Full-Time |
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| Union Group: |
Clerical-Technical Association (MEA-NEA) |
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| Term of Position: |
12 Month |
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| At Will/Just Cause: |
Just Cause |
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| Summary of Position: |
Independently perform a variety of complex accounting duties to include balancing between Touchnet, and Banner. Does spot checks on various departments within College Engineering Technology to ensure consistency with procedures and policies. May draft procedures and policies for all accounting functions within CET. Communicate effectively, both orally and in writing, to both internal and external constituents.
Responsibilities include complex accounting duties to facilitate budgetary management in planning, including balancing between various forms of accounting software and Banner. Communicate and implement procedures and policies for all accounting functions within the college; proposing procedural changes when deemed appropriate.
The anticipated start date of this position is May of 2024. However, this is an estimated date and can be revised if needed. |
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| Position Type: |
Staff |
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| Required Education: |
Bachelor's degree in business, accounting, or closely related field, or equivalent combination of appropriate education and work experience.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. |
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| Required Work Experience: |
Two years of full-time advanced accounting experience in an office setting or equivalent. Strong computer knowledge, including proficiency in Microsoft Office and web-based transactions. Previous experience using electronic record keeping system. (Two years part-time work experience is equivalent to one year work experience). |
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| Required Licenses and Certifications: |
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| Physical Demands: |
- Office Environment
- Bending
- Moving
- Reaching
- Sitting
- Standing
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| Additional Education/Experiences to be Considered: |
Higher education work experience. Experience with travel software and Banner. |
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| Essential Duties/Responsibilities: |
Reports directly to assigned supervisor.
Responsible for maintaining the confidentiality of designated information.
Performs all duties in compliance with application University policies and procedures and state and federal requirements.
Perform all duties as listed in Account Clerk 1, 2 and 3 position descriptions.
Balance a variety of transactions (Touchnet) to Banner as required.
Independently evaluate, analyze, investigate and resolve budgetary issues.
Collaborate with college administration on budget reporting, planning, and forecasting.
Identify and evaluate problems and propose solutions to budgetary procedural and policy issues.
Monitor compliance with various policies and procedures.
Spot checking to monitor compliance with various policies and procedures.
Serve as main resource for office accounting issues.
Assist with special projects and reports, assist auditors as required.
Attends meetings as assigned.
Recommend technology enhancements to improve the flow of financial information and systems.
Assist in developing procedures for department employees regarding FSU policies and help to implement them.
Differentiate between several types of funding to include general, designated, development, grant, project, and scholarships, and between base budget and self-funded budget.
Work with outside agencies including work on grants and contracts as needed.
Independently answers inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures.
Administer control of Purchasing Card and prepare and /or oversee multiple payment reports.
Serve as a liaison between the Accounting, Purchasing, and Financial Services offices for department requests and inquiries. Serving as a liaison between the college and Academic
Affairs on budgetary matters.
Train clerical and administrative staff on accounting related issues including policy, procedures, and accounting applications.
Provide quality control by way of real-time monitoring and auditing of college accounting activities at all levels.
Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff, and community members.
Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: |
Hire, train, and supervise student employees as backup. |
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| Skills and Abilities: |
• Perform mathematical computations, recordkeeping, balancing and accounting duties with a high degree of accuracy.
• Input, retrieve, download, merge, and output information from various software programs and
systems.
• Use computer software such as spreadsheets, database, word processing, and other office
specific software.
• Operate a variety of office machines and equipment such as computer, calculator, facsimile,
multi-line telephone, and copier.
• Plan, organize and make sound judgements and decisions.
• Direct, train and supervise others in the performance of the characteristic duties.
• Communicate effectively with a variety of students, faculty, staff, visitors, and external
audiences in a variety of situations, both orally and in written form.
• Work effectively under pressure and deadlines.
• Experience working directly with people from diverse, racial, ethnic, and socioeconomic backgrounds.
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| Required Documents: |
- Cover Letter
- Resume
- Unofficial Transcript 1
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| Optional Documents: |
Unofficial Transcript 2 |
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| Special Instructions to Applicants: |
Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of bachelor's degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.
Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript (if applicable). |
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Initial Application Review Date:
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May 7, 2024 |
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| Open Until Position is Filled?: |
No |
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Posting Close Date:
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May 6, 2024 |
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| EEO Statement: |
Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. |
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