Coordinate Campus Success as CWI’s Scheduling Coordinator! 

Are you a detail-oriented professional with a passion for organization, collaboration, and optimizing campus operations? The College of Western Idaho (CWI) is seeking a Coordinator of Scheduling to lead academic and event scheduling efforts, ensuring efficient use of campus spaces and alignment with institutional priorities. 

Why Join CWI? 

At CWI, we are committed to student success and operational excellence. As the Coordinator of Scheduling, you’ll play a vital role in shaping the student experience by managing the systems and timelines that keep our academic and event calendars running smoothly. 

Benefits: 

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including: 

• Premium healthcare plans 

• 11%+ employer retirement contributions 

• Tuition discounts 

• Generous personal leave 

• Opportunities for professional development 

Strategic Scheduling Leadership: 

• Coordinate academic and event scheduling across the college 

• Serve as the functional lead for scheduling software and systems 

• Develop and manage the academic scheduling timeline in collaboration with faculty and departments 

Impactful Work in Higher Education: 

• Ensure accurate and timely publication of the academic course schedule 

• Support internal and external events that enrich the campus community 

• Align scheduling practices with institutional goals and student needs 

Collaborative & Technology-Driven Environment: 

• Work closely with faculty, staff, and external partners 

• Maintain and improve scheduling systems and procedures 

• Provide training and support to users of scheduling software 

Key Responsibilities: 

Academic & Event Scheduling 

• Prepare and publish the official academic course schedule each semester 

• Coordinate internal and external event scheduling in alignment with college policies 

• Collaborate with the Dual Credit program to schedule high school-based courses 

System & Process Management 

• Act as the primary contact for scheduling software vendors 

• Manage system updates, permissions, and testing of new features 

• Develop and refine standard operating procedures for scheduling 

Reporting & Compliance 

• Create reports and tools to support space utilization and scheduling equity 

• Maintain expertise in scheduling regulations and institutional policies 

• Support related functions such as registration, degree audits, and enrollment management 

What We’re Looking For: 

• Associate’s degree in a relevant discipline or equivalent experience 

• One year of experience in a college/university Registrar’s office or similar setting (preferred) 

• Strong understanding of scheduling systems and software problem-solving 

• Experience with ERP systems such as Ellucian Colleague (preferred) 

• Self-directed, detail-oriented, and highly organized 

• Strong communication and collaboration skills