• 45% - Oversees the daily management of admissions operations, with a primary focus on freshman and non-degree applications, by supervising staff responsible for admission decisions, as well as part-time and student staff who contribute to the process. The Assistant Director supervises the Dynamic Form residency process, cancellation requests, Freshman SSAR Validation Process, and high school evaluations for transfer applicants. They also manage unmatched documents, master audits, major changes, residency appeals, transcript processing, GPA calculations, SSAR review, application build, and BDM routing statuses, in addition to overseeing term changes for all student types. The Assistant Director is responsible for completing the daily application push, records requests, managing the Argos Pathway to Success Confirmation process, and maintaining attribute data. Key responsibilities also include the annual review and update of decision letters, mass cancellation of applicants by term in Banner, deletion of duplicate applications, determining record authenticity, test score validity, and ordering final high school transcripts via Banner/FASTER. They also oversee residency processes and mass updates to residency status, and coordinate Federal Work Study (FWS) for the department and staff performance reviews. Additional duties include rendering admissions decisions, ordering decision letters and labels in Banner and/or Slate, processing scholarship letters, collecting final high school transcripts each term, updating SSNs via student data change form requests, creating FICE and CEEB codes in Banner, processing application fee refunds, and managing email and phone communications with staff, families, stakeholders, and applicants. Other daily tasks are assigned as needed. - (Essential)
• 15% - Establishes and maintains regular communication with departmental representatives and admissions staff, collaborating closely with the Assistant Director of Transfer Processing. Provides training to freshman and non-degree staff, part-time staff, student workers, and the broader department on their assigned duties and on the effective use of Banner. Counsels prospective students, applicants, admitted students, and other stakeholders about the admissions process. Takes responsibility for coordinating and training staff on Banner and works with other personnel to ensure consistent and effective training across the department. Represents the university at student recruitment events, as well as regional and national conferences, and at admissions-related functions, which may require occasional out-of-town travel. Communicates with representatives from College Board, SSAR, Common App, CLT, SAT, and ACT as needed. - (Essential)
• 20% - Interprets and administers policies, procedures, and regulations as established by the Florida Department of Education, Board of Governors, and the University of West Florida related to admissions. Reviews and evaluates existing policies and procedures, providing recommendations to the Director for improvements. Coordinates and interprets freshman and non-degree procedures and policies for directors, departmental chairs, and other authorized personnel and agencies. Makes policy development recommendations to the Director concerning freshman and non-degree admissions. Responsible for the preparation and submission of Board of Governors (BOG) reports. Promotes honesty, integrity, and the ability to handle all aspects of student records with confidentiality and respect. - (Essential)
• 15% - Serves as a liaison and Banner subject matter expert for ITS Banner upgrades, working closely with the Office of the Registrar and other campus entities to ensure the accuracy of student records and the effective use of the system. This includes overseeing the coordination of "heart pump" and the mass cancellation of application records. Additionally, assists in maintaining ITS integrations and automations, including but not limited to ACT, SAT, CLT, FASTER, SSAR, application checklist syncer, application checklist items, and the Electronic Transcript Viewer, to ensure seamless data flow and operational efficiency. - (Essential)
• 5% - Acts as the Banner security expert for the department, managing security requests and user access. Responsible for conducting bi-weekly and annual reviews of security protocols, as well as overseeing SSN audits to ensure compliance and safeguard sensitive information. Assist with and/or participate in Enrollment/University events as needed. Other duties as assigned based on departmental, unit and/or divisional needs. - (Essential)

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
• Impact of Deadlines: Externally imposed deadlines set or revised on short notice. Frequent shifts in priority. Numerous interruptions requiring immediate attention. Unusual pressure on a daily basis due to accountability for success of major projects.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Occasionally
• Stooping: Occasionally
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Occasionally
• Lifting over 25lbs: Occasionally
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

• This position requires a criminal background screen.

• This position requires fingerprinting.

Candidates must apply online through the University of West Florida website: https://careers.uwf.edu. Applicants are required to attach a resume, cover letter and contact information for three references.  An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.