About the role:
In this role, you will  provide important administrative support for development contributions, including invoice processing, records management, and responding to enquiries. You'll assist with meetings, maintain internal systems, and support team projects with a strong focus on accuracy, service, and collaboration.

Key responsibilities include:

• Demonstrated experience in financial administration, including the accurate processing, verification, and reconciliation of invoices, and the ability to resolve discrepancies in a timely and efficient manner.
• Strong organisational skills and attention to detail, with proven experience in end-of-year and start-of-year financial administration tasks, ensuring compliance with relevant documentation and procedures.
• Proficiency in setting up, maintaining and managing internal systems and databases, with experience in records management, data entry, and using digital tools to support administrative processes.
• Well-developed customer service and communication skills, with the ability to respond to a range of internal and external enquiries professionally and effectively via phone, email, and in-person.
• Experience providing high-level administrative support, including diary and meeting coordination, minute-taking, mail handling, and general office administration duties in a busy team environment.
• Ability to work collaboratively and flexibly, supporting team projects, promotional activities, and departmental needs, while demonstrating initiative and a commitment to continuous improvement.

About you:
To be successful in this role, you will have a Certificate IV in Business Administration (or similar) and/or bring extensive experience in secretarial, administrative, and financial support. Your strong foundation will enable you to manage a range of tasks with accuracy and professionalism, contributing to the smooth operation of development contributions and broader team functions.

Essential Experience:

• Strong software skills with practical experience in MS Office Suite, record management systems, GIS Software and databases.
• Well-developed analytical, investigative, interpretative and problem-solving skills.
• Highly developed organisational skills with the capacity to coordinate tasks, determine priorities, monitor workflows and operate effectively in a highly pressured environment.
• Highly developed interpersonal and communication skills, written and oral, and proven ability to liaise and communicate effectively and tactfully to obtain cooperation from internal and external stakeholders.
• Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

A career with us:
We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace.  With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer!

Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx to view all the benefits to you working at the City.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications and Enquiries:
Click the Position Description link to view more information about this position.

Enquiries: Sarah Robinson | Coordinator Planning Delivery | Sarah.Robinson@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

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